The FSMS Receiving Log Template covers log number, supplier, item description, carrier, and more. Receiving should visually examine all incoming shipments for apparent package damage promptly. If the shipment has apparent damage, Receiving should notify the Food Safety Team Leader immediately. The Food Safety Team Leader should decide to either accept or reject the shipment from the carrier. Damaged incoming shipments should cause a nonconformity report to be issued. If the shipment shows no signs of damage or the Food Safety Team Leader has decided to accept a damaged shipment, Receiving should count the pieces (i.e., packages, skids, barrels) and confirm with the bill of lading and note any exceptions (i.e., package damage or shortages).
Receiving should obtain the packing list from the shipment and record the appropriate information in the FS1110-1 RECEIVING LOG. Receiving should also record the date and log number on the vendor’s packing list. After completing the Food Safety Receiving Log, receiving should deliver the incoming shipment with its packing list (or Receiving and Inspection Report) to the appropriate area for inspection.