The FSMS Document Change Control Template covers part number, description of change, action codes, and more. If the document review team approves the requested changes, the Food Safety Team Leader should assign a Document Change Number (DCN) on FS1000-2 DOCUMENT CHANGE CONTROL and submit the new or changed documents to Document Control for typing and formatting. Document Control should update the document, index the revision, update the document status on the Food Safety Document Change Control form, and update the revision history on the document.
Document Control should notify the document review team via e-mail when the revised document is available for a “final” review. Reviewers should indicate intended approval or submit comments via e-mail. If comments are substantive, Document Control should incorporate the comments and contact the document review team for another review. When all document review team members indicate their intent to approve, Document Control should circulate the final document(s) to obtain signatures. When the required signatures have been obtained, Document Control should update FS1000-2 with the new revision number and revision date for changed documents, or with all required information for new documents.