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Creating a Standard Operating Procedure Template will allow you to standardize your procedures, get started quickly, and provide fast, easy answers to common Standard Operating Procedure (SOP) questions.
A SOP template will communicate to everyone the procedure format you want to use. It will provide a handy starting point so you don’t have to stare at a blank page. And will save everyone a lot of time selecting the font, margins, outlining, and answering questions about your company SOP structure.
Download sample SOP Template examples from Bizmanualz.
Why Create an Standard Operating Procedure Template?
- Communicates your procedure format –Building consistent procedures
- Defines your procedure styles –Saving time selecting fonts, margins
- Provides a handy starting point –No staring at a blank page
Five Steps to Creating an Standard Operating Procedure Template
- Create an SOP Template File
- Define the SOP Format
- Add Common SOP Elements
- Finalize The SOP Styles
- Tell Everyone About Your New SOP Template
Microsoft Word Standard Operating Procedure Template
First, create your SOP Template in MS-Word. Most people Create a Standard Operating Procedure Template in Microsoft Word, but you could also use OpenOffice or another word processor. Give it a common name like “SOP Template” for example.
Download the MS Word file: “Standard Operating Procedure Template” we have created as a start to developing your own template for policies and procedures.
SOP Control Block
Second, start your SOP format with a control block, header, and footer.
The control block can be a simple 3 x 4 table, which is used to house the document control information required for configuration management and compliance standards (see Procedure Document Control Table).
Procedure Header and Footer
Your header prints in the top margin and is a good place to put your company name.
Your footer prints in the bottom margin and is a good place for the name of your procedure and page numbering.
Standard Operating Procedure Format
Next, setup a basic procedure style guide for your SOP format or structure (see example SOP Template) to include:
- Policy: [What is the mission or standard that this procedure must meet?]
- Purpose: [What is the rationale of this procedure?]
- Scope: [What areas of the company are affected by this procedure?]
- Responsibilities: [Who is listed in this procedure and what are they required to do?]
- Definitions: [What words are used in this procedure that readers may not understand?]
- Procedure: [What are the activities and tasks or steps to this procedure?]
- Effectiveness Criteria: [What is important to measure?]
- References: [What references support this procedure?]
- Revisions:[What changes have occurred since publishing this procedure?]
Standard Operating Procedure Template Complete
Finally, finalize the styles and fonts you want to use, any bolding or special treatment, and the margins you want to standardize on.
Publish your Standard Operating Procedure Template
Publish your SOP template on your local server. Now that it is published you will need to let everyone know that you have completed your Standard Operating Procedure Template that you want everyone in the company to use for every procedure that is written. That’s it.
Sample Standard Operating Procedure
To see more SOP Template free examples, download free SOP samples from Bizmanualz. You will find 19 free standard operating procedure examples to choose from. An SOP template is available from each policies and procedures manual. 19 different standard operating procedures template in all.