The Air Water Soil Resource Management Procedure provides general methods to determine if your company operations impact the environment and outlines proper environmental management procedures. The methods and guidelines provided are general rules.
If your company operations do have environmental impacts, detailed EPA and State regulations for this environmental management should be incorporated. This Policy/Procedure applies to all employees and departments of the company. (6 pages, 1486 words)
Air Water Soil Resource Management Definitions:
Medium – A specific environment such as air, water, soil, etc. which are subject to regulatory requirements.
Polychlorinated biphenyls (PCBs) – A chemical substance contained within some electrical equipment that may be subject to regulation. PCBs may be found in items such as fluorescent light ballasts, microwave ovens, transformers, circuit breakers, capacitors, etc.
Air Water Soil Resource Management Procedure Activities
Underground Storage Tank (UST) Management
Air Water Soil Resource Management Procedure References
The Assembly Manuals Procedure outlines the typical formats and content for preparation of assembly manuals.
As part of the company’s quality assurance system and to assure consistent, quality production within established specification criteria, detailed assembly manuals and/or instructions will be prepared for each product manufactured by the company. These manuals will be utilized for personnel training and as an ongoing reference source.
The Assembly Manuals Procedure applies to the manufacturing and assembly of all products. (4 pages, 720 words)
Assembly Manuals Responsibilities:
The Engineering Department develops and distributes some manuals; others may be provided by vendors.
The Manufacturing Department periodically reviews the assembly manuals.
The Bill of Materials Procedure describes the preparation, contents, and maintenance of a Bill of Materials. It applies to all products manufactured, modified or assembled by the company. (6 pages, 682 words)
Bill of Materials Definitions:
Bill of materials (BOM) – An Engineering list of all the materials, and quantity of each, required to manufacture a device.
Approved component – Material, substance, piece, part, or assembly intended to be used in the finished goods and tested and approved by the Engineering Manager, Production Manager, or the Director of Quality Assurance.
Approved suppliers – Are suppliers that have been approved by the Engineering Manager, Production Manager or the Director of Quality Assurance, or are suppliers who make or distribute brand name or commercial standard components on the approved component list.
Standard cost – The normal or regular price for an item purchased from a vendor in usual quantities and terms. The cost should also include freight-in charges apportioned by the usual number ordered.
The Bill of Materials Report Template is a guide as to what should be recorded when Engineering first begins work on a new product or project. This preliminary list can be revised at any time during the product development process but once the product has been approved and become part of the Master Device Record, an Engineering Change Notice/Document Change Control form must be initiated and approved to change a component on the Bill of Materials.
The MFG102-1 BILL OF MATERIALS FORM (SAMPLE) should have a standard heading which should include, at a minimum:
Title name of the product or subassembly; and
Latest revision number and revision date.
The body of the Bill of Materials Report Template should contain the following information, at a minimum:
Part Number: See SOP for description of part numbering system.
Part Name and Description: Approved components should be adequately described to provide enough information to identify the part. The description can include the following or any combination of the following if applicable: brand name, specifications, performance requirements, or commercial standards.
Unit of measure: The ordinary method the part is packaged for delivery. For example, liters, feet, each, box, pounds, etc.
Primary vendor, manufacturer, or distributor.
Primary vendor’s, manufacturer’s, or distributor’s part number.
Standard cost per unit of measure.
Quantity of each component used in the product or sub-assembly.
Extended cost per component: Unit of measure cost times the total quantity of components.
The Calibration for Testing Measurement Procedure procedure establishes a standard method for the calibration and maintenance of mechanical measuring tools such as micrometers, calipers, etc., and testing instruments. (8 pages, 1484 words)
All measuring tools being used to set specifications or measure conformance to specifications, such as micrometers, calipers, pressure gauges, etc., will be included in the calibration program. This program shall also be mandatory for any personally owned Measuring and Test Equipment used by employees at the company’s facilities. Each tool will be assigned a number and checked every six months (unless otherwise noted) for accuracy.
Calibration for Testing Measurement Definitions:
Calibration – Comparison of a Measurement standard or instrument of known accuracy with another standard or instrument to detect, correlate, report or eliminate by adjustment any variation in the accuracy of the item being compared.
GMP – Good Manufacturing Practice.
Good Manufacturing Practices (GMP) regulation – Contained in section 520 of the U.S. Food, Drug, and Cosmetic Act, it requires that domestic or foreign manufacturers of medical devices intended for commercial distribution in the United States establish and follow a quality assurance (QA) program.
Measuring and Test Equipment – All devices used to collect data and measure, gauge, test, inspect or otherwise examine items to determine compliance with specifications.
Reference Standard – Standards of the highest accuracy order in a calibration system which establish the basic accuracy values for that system.
Calibration for Testing Measurement Procedure Activities
Storage, Handling, and Maintenance
Calibration and Recalibration
Recordkeeping and Labeling
Control of Subcontractor Calibration
Calibration for Testing Measurement Procedure References
State and Regulatory Requirements
Calibration for Testing Measurement Procedure Forms
The Manufacturing Department should maintain a Calibration Record Template for each piece of testing and measurement equipment under the calibration program. After calibration, the date of calibration and the next due date of calibration should be recorded on the MFG103-1 CALIBRATION RECORD. The actual calibration reading and any adjustments and/or repairs to the tool or instrument should be recorded.
The Manufacturing Calibration Record should be placed in a 12 month tickler file in the month proceeding the next recall due date. The cards in the section of the file for the current month are pulled and all of the equipment listed is calibrated. For example, in a six (6) month calibration cycle, when an instrument is calibrated in May, the card is moved from the May section to the October section of the file. When the file is checked in October, the cycle card will be there to remind that calibration is due. The process is repeated until an event such as instrument wear-out occurs and the respective cycle card is removed from the file.
The Safety Coordinator should make a Chemicals MSDS Index Template with the operational areas they are used and the corresponding MSDS for each chemical. The Safety Coordinator will maintain and update CON110-5 INDEX OF HAZARDOUS CHEMICALS & MSDS as necessary and will post a separate list in each work area. The Safety Coordinator will work with each project manager to incorporate protective measures for hazardous chemicals used in their area into their safe work procedures.
The Safety Coordinator will ensure that all hazardous chemicals in the facility are properly labeled and updated, as necessary. Labels should list at least the chemical identity, appropriate hazard warnings, and the name and address of the manufacturer, importer or responsible party.
The Compliance Self-Inspection Checklist Template is used to complete a monthly compliance self-inspection, conducted by the Environmental Coordinator (if the company is an SQG or LQG).
In addition to completing the Compliance Self-Inspection Checklist Template on a monthly basis, the Environmental Coordinator and the department manager will conduct an annual overall Environmental Compliance audit to evaluate the waste generation process and to review the applicable EPA and State regulations to ensure hazardous waste management compliance.
Any changes in the waste generation process or any changes in the applicable environmental regulations should be incorporated into the Compliance Self-Inspection Checklist. The Environmental Coordinator should arrange a meeting with department managers, the staff, and company officers to review these changes.
The Construction Estimating Procedure ensures that all estimates are prepared in a standard fashion accurately forecasting the cost of the project.
The estimating requirements on many types of projects may be extensive and require a great deal of time and a high degree of expertise. They must be accurate and prepared in a timely manner.
The Construction Estimating Procedure applies to all project managers and purchasing personnel. (4 pages, 736 words)
A definitive estimate is an estimate that is prepared in detail from a completed set of plans and specifications for the work. Conceptual estimating is the practice of establishing a rational budget for a proposed project before completed work drawings are available.
The Construction Purchasing Procedure describes the procedures involved in maintaining controls over the construction ordering, purchasing and receiving functions needed for construction projects in the field. The Construction Company Purchasing Department is responsible for obtaining a competitive price on materials in correct quantities in a timely fashion so that the flow of construction is not interrupted or impeded. (20 pages, 2209 words)
The Construction Purchasing Procedure applies to the purchase of all materials, services, tools, supplies, equipment and equipment rental for all development or construction projects.
The Purchasing and Equipment Department is responsible for the purchasing of the materials, services and tools and equipment required to complete the project. Purchasing should be performed by one central group in each division office to maintain the most economical and efficient method of obtaining the required materials and services.
The Construction Quality Control Procedure describes the construction quality guidelines for physical, visual, and performance standards in the construction company.
To provide our construction clients with products and services that meet or exceed the construction requirements of the contract documents. To maintain and improve our construction reputation for quality construction by continuing efforts in this area and ensuring that our subcontractors follow high quality standards as well.
The Construction Quality Control Procedure applies to the inspection and oversight of all requirements for all development or construction projects. (6 pages, 1,217 words)
The Construction Safety Procedure provides methods for the evaluation and maintenance of a safe working construction worksite and to outline procedures for handling construction injuries and subsequent reporting requirements.
The personal safety and health of each construction employee is of primary importance. The policy should maintain a safe and healthy working environment at all times, and to comply with Occupational Safety and Health Administration (OSHA) regulations as well as state and local safety requirements of the construction industry.
The prevention of occupationally induced injuries and illnesses is a construction management priority and will be given precedence in all operational matters. The construction company should not knowingly allow unsafe conditions to exist, or permit construction employees to participate in unsafe activities.
The Construction Safety Procedure applies to all employees and projects of the company. (34 pages, 10,228 words)
Construction Safety Definitions:
Material Safety Data Sheet (MSDS) is a detailed information bulletin prepared by the manufacturer or importer of a chemical that describes the physical and chemical properties, physical and health hazards, routes of exposure, precautions for safe handling and use, emergency and first-aid procedures, and control measures.
ANSI stands for the American National Standards Institute (ANSI) which is a private non-profit 501(c)3 organization that administers and coordinates the U.S. voluntary standardization and conformity assessment system including certification efforts of third-party manufacturers to ensure conformance with industry standards. See www.ANSI.org for more information.
The Construction Scheduling Procedure helps with proper construction planning and scheduling, will provide invaluable assistance in the decision making process, and will assist the Construction Project Manager in exercising control of the construction project.
The Precedence Diagram Method (PDM) be used for construction planning and scheduling all construction projects over $500,000 in value and for all construction projects where the labor content is in excess of $100,000. In addition, short interval construction schedules are required for each week’s work.
The Construction Scheduling Procedure applies to the preparation of all requirements for all development or construction projects. (4 pages, 793 words)
Construction Scheduling Definitions:
Precedence Diagram Method (PDM)- A network diagramming technique in which construction activities are represented by boxes (or nodes). Activities are linked by precedence relationships to show the sequence in which the construction activities are to be performed.
The Contract Documents Log Template provides a formal record of proof of receipt and distribution or proof of non-receipt of specific documents. The Project Manager and the Division Administration Manager are responsible for ensuring that the contract documents are received in an orderly manner and distributed promptly. Formal records should be maintained to document this process. If claims or disputes arise during the life of the contract, certain documents may be needed to provide a detailed account of what actually occurred.
The Project Manager is responsible for ensuring that CON102-1 CONTRACT DOCUMENTS LOG is set up for the project and that this log is kept up to date. The Contract Documents Log Template is to be kept in the Contract Record Book. When contract documents and transmittals are received, each separate document and the transmittals are to be immediately date stamped. Contract documents should never be issued without a transmittal sheet. The transmittal sheet must be checked against the documents received to ensure that all items are there. The transmittal sheet information would then be recorded in the Contract Documents Log and the transmittal sheet itself would be placed in the appropriate project file.
The Construction Cost Control Procedure provides construction management information in order to know and control construction project costs. Construction costing information is also necessary to assist in preparing future estimates and conceptual budgets.
A construction company must maintain the Total Construction Costing System and the Construction Labor Costing System on all construction projects over $1,000,000 in value. Also, all construction projects with a labor content over $100,000 will be placed on both costing systems regardless of contract value.
The Construction Cost Control Procedure applies to all construction project managers, supervisors, and project administrators. (2 pages, 497 words)
Standard cost codes should be developed and utilized in order to communicate our construction costing information in a clear manner to all who use it. A certain amount of flexibility should be built into the standard cost coding system to accommodate various construction clients and projects.
Construction Cost Control Responsibilities:
The Construction Project Manager and Project Superintendent are jointly responsible for the preparation of the Construction budget for a Construction project.
As construction supplier invoices are received, Accounting will sort the invoices according to the construction Project Manager approval required. The invoices will be recorded on the Daily Misc Payable Log Template and the originals will be sent to each Project Manager for approval. CON108-7 DAILY SUNDRY PAYABLE LOG covers field PO number, date ordered, supplier/vendor name, authorized amount, and more. Once such approval is obtained, normal processing for the Daily Sundry Payables will be followed.
The Purchasing Department will be responsible for issuing and controlling books of Field Purchase Orders. By means of a periodic review, Purchasing will be able to determine whether the Field Purchase Order system is functioning as planned within the guidelines established. The Accounting Department, upon receipt of invoice and Field Purchase Order, will review to ensure that all necessary data is shown and the construction purchase is within limitations established. If the authorized amount has been exceeded, Accounting will forward the invoice to the Purchasing Department for appropriate action.