Employees with ideas for accident prevention should complete a Project Safety Suggestion Worksheet Template and review it with their project manager and forward it to the company’s Safety Coordinator for follow-up. CON110-1 SAFETY SUGGESTION SHEET covers a description of the potential safety hazard and what areas it could effect, suggestions for minimizing hazard, and more. A safe work environment must be everyone’s goal. Accordingly, all employees are encouraged to evaluate their work methods and areas for potential safety hazards and/or ideas for improving safety in their work environment.
The prevention of occupationally induced injuries and illnesses is a management priority and should be given precedence in all operational matters. The company should not knowingly allow unsafe conditions to exist, or permit employees to participate in unsafe activities. The OSHA Job Safety & Health Protection poster will be displayed on the company’s bulletin board as a reminder to all employees of the importance of worksite safety.
Any safety concerns or hazards discovered should be documented using the Worksite Safety Action Plan Template and forwarded to the Safety Coordinator. The Safety Coordinator is responsible for overseeing completion of all action plans, must also review and evaluate the company’s safety programs, and complete the annual summary of occupational injuries and illnesses.
The Safety Coordinator should arrange individual Project Safety Committee Meetings, at least monthly, that are attended by subcontractor supervisors, foremen and other designated workers. The meetings should discuss safety issues among workers and supervisors. Any safety concerns or hazards discovered should be documented using CON110-3 WORKSITE SAFETY ACTION PLAN. Agenda discussions will include:
Safety performance over the past month.
Review of all accidents and incidents.
Work planned for the coming month and any special concerns regarding this work.
Resolution of outstanding Worksite Safety Action Plans.
The Quality Audit Procedure can be used to describe the quality audit process and corrective action as a vital component of the total quality management system.
A Quality Management System (QMS) is an integrated effort – a total systems approach – to satisfy the customer, quality, performance, and safety requirements for each product and user market. To evaluate and continually improve quality assurance, periodic and unscheduled audits of completed products, processes, and product flow shall be performed to ensure compliance with statutory/regulatory, customer, and other requirements.
The Quality Audit Procedure applies to all operations where company personnel interact with persons outside the company (e.g., manufacturing, purchasing, sales, services). (6 pages, 1147 words)
Quality Audit Responsibilities:
The Quality Manager shall authorize routine quality audits at their discretion; audits should be conducted at least once in every twelve-month cycle.
The Audit Team is appointed by the Quality Manager and shall assist with identifying and correcting quality deficiencies.
The Department Managers submit a corrective action program within five (5) working days of being notified of the deficiency. The corrective action program shall sufficiently address all areas described and describe measures to adequately resolve the issues.
Quality control checks will be performed at various completion levels during production and upon final completion of the product. The Quality Control for Finished Goods Procedure outlines the activities and responsibilities for quality control inspections of products.
This procedure applies to all products manufactured by your company. (2 pages, 422 words)
Quality Control for Finished Goods Responsibilities:
The Quality Control Manager shall periodically review production in process, to ascertain that items are being produced in compliance with applicable design and manufacturing documents. They shall also, with the Production Supervisor, review and inspect any repeated discrepancies and determine what action shall be taken.
Quality Control for Finished Goods Procedure Activities
A Request Engineering Action Template must be used for all intended (desired) changes. All personnel in the company are encouraged to be involved in product and process improvement. To facilitate this process and to allow management to assign priorities to various tasks, an ENG102-1 REQUEST FOR ENGINEERING ACTION form should be completed.
The Request Engineering Action Template should be completed by the originator with as much detail as necessary to adequately describe the reason for request and proposed recommendations. Additional documentation can be attached to provide increased clarity or further information.
ENG102-1 REQUEST FOR ENGINEERING ACTION should be forwarded to Engineering, where a sequential ID will be assigned for tracking purposes and the head of the company Engineering department and the company President will be notified of the request.
The Safety Coordinator, in conjunction with each project manager, should complete the construction project Safety Self-Inspection Checklist Template. CON110-2 SAFETY SELF-INSPECTION CHECKLIST covers electricity, lighting, machinery, personnel, chemicals, and more. Within thirty days after the end of each calendar year, the Safety Coordinator should work in conjunction with each project manager to conduct a thorough self-inspection in order to identify any potential safety hazards.
In addition to the checklist, the construction project Safety Coordinator and each project manager should review OSHA’s General Industry Standards for additional items or areas that may not be addressed by the checklist. Project managers should be responsible for creating and maintaining safe work procedures necessary to prevent and control hazards that have been identified through the worksite analysis. Policies and procedures should be updated to reflect changes and corrections that were made throughout the year.
The Construction Sub Contractors Procedure outlines the methods of employing, instructing and paying construction subcontractors. Subcontractors will be utilized to the extent necessary to complete the construction project according to the construction contract.
The Construction Sub Contractors Procedure applies to the utilization of sub contractors for all development or construction projects. (6 pages, 1,995 words)
Note that Construction Contract law provides for offer and acceptance, but an acceptance which contains new terms or conditions is viewed by the courts as a counter-offer and does not form a binding contract.
Safe work procedures must include the company’s Worksite Safety Rules Guide Template. CON110-4 WORKSITE SAFETY RULES lists 11 important rules for all employees to follow. Control procedures are the basic means for preventing accidents. Each manager should tailor their project’s safe work procedures to the job tasks being performed and the worksite environment.
OSHA standards should be used to develop safe work procedures since they address controls in order of effectiveness and preference. Where no standard exists, creative problem solving by employees and managers should help create effective controls. The basic formula OSHA follows is, in order of preference:
Eliminating the hazard from the machine, the method, the material or the plant structure.
Abating the hazard by limiting exposure or controlling it at its source.
Training personnel to be aware of the hazard and to follow safe work procedures to avoid it.
Prescribing personal protective equipment for protecting employees against the hazard.
Next, 837 pages that include 110 prewritten Business procedures, 129 Business forms and corresponding activities–organized within five sections. All are downloadable as Microsoft® Word documents, these Business policies and procedures template files can be customized to work for your company.
Easily find what you are looking for inside the Business Manual using the 28 page Keyword Index.
How to Create an SOP Standard Operating Procedure Template
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Business Policy and Procedure Manual
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Great Business Processes
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Business policy conveys management’s philosophy
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Business Policies Designed to Guide Your Employees
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Construction Company Policies and Procedures Templates
A construction operations manual with easily editable construction company policies and procedures manual templates will clarify your construction jobs. This construction policies and procedures supplement includes prewritten MS-WORD policies, procedures & forms for easier construction company management, and comes as an easily downloadable file.
Construction Company Operations Manual
This supplement will assist construction companies and related firms in preparing a Standard Operating Procedures (SOP) Manual for their small to medium size construction businesses. It can be customized to fit your office staff and work crew operations.
Accounting Manual for Construction Company
The content provides a good start for writing an Accounting Manual for construction company. It includes cost control, progress billing, and construction purchasing. The Employee Handbook is a great beginning for a Human Resources Manual.
Learn how to manage all aspects of construction operations including estimating, contracts, planning and billing and more with the Construction Company Operations Procedures Manual.
Construction Company Policies and Procedures Manual
This Construction Operations Manual includes a Construction Company Policies and Procedures Templates covering 12 important aspects of a construction project management including:
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One Construction Company Employee Handbook
Your Construction Company Employee Handbook contains your construction employee policies. It is your construction company’s way of informing employees of various expectations, privacy practices, construction worksite guidelines, and the fair and equitable treatment of all construction employees.
Your Construction Company Employee Handbook covers all aspects related to construction workplace employment, benefits, and everyday employee code of conduct.
Download a Free Sample Construction Management Policy Procedure Template
The Progressive Payment Policy is for creating progress billings payment for the portion of labor and materials used up to a certain point in time and before the project is fully completed. This improves the cash flow typical of long term projects or assignments. The Progress Billing Procedure applies to all service agreements or projects provided by the company requiring a progressive payment policy. (4 pages, 981 words)
Progress Billing Responsibilities:
The Project Manager is responsible for the confirmation of all final quantities..
The Administrative Services Manager is responsible for knowing the correct procedures to be followed for each contract.
Progress Billing Definitions:
Statutory Declarations – A statutory declaration is a sworn statement. For official purposes, it is signed by a person who is legally authorized to administer an oath (i.e. a lawyer, judge, or notary public).
Holdback Requirement – A condition in an agreement where money is withheld or “heldback” until a specific event or milestone occurs.