Guide for Business Managers When Hiring a New Employee

If you’re in the process of hiring new employees, there are a few things to bear in mind to help you through the process. Keep reading to learn more about a guide for business managers when hiring a new employee.

Steps for Hiring a New Employee

From advice on how to screen and interview candidates to calculating their holiday and helping them settle in, we’ve got all the advice you’ll need.

Creating a Job Description

Well-written job descriptions benefit your company as an organizational aid and an aid to communication.

When you’re hiring for new employees, the first step is having a great job description to draw in potential candidates. As much as your prospective employees need to sell themselves to you in the interview, you also need to sell the business to them. Nobody wants to work for a business that doesn’t sound appealing or has poor good job prospects.

Write a short introduction about the company, some background information, and why you’re looking to hire a new employee. You can then move on to what you are searching for in a candidate.

You will need to be clear about things such as:

• What the job role is
• What it will involve
• Professional qualifications you’d you need or would prefer them to have
• What’s expected of the new employee
• Targets and goals they are expected to hit
• Probation rules
• Hours and pay
• Any potential for pay increases or rewards

As well as the professional requirements and qualifications needed for the job role, you should outline what kind of individual would fit well into your team. The person you choose to hire needs to be able to work well with other team members, so it’s important to look for qualities you think would help this to happen.

For example, are they approachable and friendly? Do they have good people skills? Are they able to work well as part of a team as well as independently? Underneath all this, you will need to list how they can contact you for more information should they need it, and the premises of the business if applicable.

Creating Job Advertisements

You can choose to feature your job adverts in a number of several different places. You can either have them listed on your own website under a section dedicated to job opportunities, or you can list the advert on job search sites. Listing a job advert on job search sites will help you reach a wider audience of candidates and increase the number of applications you receive. However, it could also mean you get more applications from people that are applying to many different jobs and might not have the right qualities for the role.

 You could also hire an external recruitment company to search for potential candidates for you. This can help to save time having to filter through candidates with the right qualities for the job yourself. Hiring a recruitment agency can eat into your company budget, so make sure you give them plenty of detail on what you’re looking for in candidates to help make sure they can find better options and be worth the expense. As candidates to submit both their CV and a cover letter, and to mention some details about themselves as well as why they think they would be a good choice for the role.

Planning New Employee Interviews

When you’ve looked through all the best candidates and you’ve found the ones you think will hold the most potential. You can start inviting them for interviews. Think about who you will need there as well as yourself to help you make a decision on the best choice following the interview.

Go over the job description and requirements together again with your fellow interviewer so you’re both familiarized with it. Come up with the questions you want to ask the candidate and how you want to structure the interview.  If you’re holding a number of several interviews that day, think of how you’d like to plan them into your day around your other duties, and how long they will each last.

You will also need to establish how soon after the interview you will be contacting candidates about whether they were successful or not, and who will have that responsibility. If your company has multiple locations, come to an agreement on the best location for the interview to be held. Interviews are an intimidating process for candidates, so think about how to set them at ease and make sure you’ve got a private room to hold the interview without an audience. 

Interview Techniques for New Employees

During the interview process, you should make sure to cover all the interview questions you want to ask the candidate and remind yourself of what kind of answers you’d be looking for. Pay attention to their body language and personality too. Do they seem confident and self-assured? Do they have good communication skills?

 Face-to-face interviews are the best option as they will help you to get a clearer impression of the person you’re interviewing. However, if you’re holding a virtual interview, you will have to pay extra attention to how they are responding to questions and their behavior. If it’s a telephone interview, pay attention to their tone of voice and how confidently they are able to answer questions.

In terms of how to present yourself when interviewing candidates, you also need to be confident and a clear communicator. Try and make sure you seem friendly and approachable as well as professional.

The Background Investigations Procedure establishes guidelines for hiring investigations in order to protect the security, safety and health of employees, clients and others in your organization.

Running a Background Check

If you’ve found a candidate you think is right for the role, you should run a background check before hiring them. This just involves making sure they don’t have any criminal history, and that they’re an appropriate individual to work for the company.

Steps for Welcoming New Employees

As the manager, it is your responsibility to ensure new employees are settling in well and have everything they need. You should also be making sure they have support from the necessary team members to help train them up for their new role in the workplace.

Calculating Holiday Entitlement

Once you have chosen a successful candidate, you can start the process of getting them settled into the company. If you will need help to calculate holiday entitlement for new employees, you can use an online holiday entitlement calculator. This will help to make sure you calculate the correct amount and avoid mistakes being made for new employees, to help give them a better first impression of the company.

Setting up Payroll for New Employees

You will also need to make sure the new employee is set up on your company’s payroll system as quickly as possible to avoid any delay in giving them the money they’re owed on payday. Make sure you’ve got all the details you need to be able to send them their paycheck, and ensure they’re being paid the correct amount with your HR department.

Helping New Employees to Settle In

Remind the new employee that they can come to you with any concerns they have or if they’re finding anything difficult. If employees don’t feel supported in their role, this could lead to them leaving the company and you then having to repeat the recruitment process all over again. They could also leave if they don’t feel like they understand the job role well enough and haven’t been trained correctly, and this will reflect poorly on yourself as the manager.

Hiring a New Employee

This recruiting guide for company managers highlights the process of hiring new personnel, including the job description, advertisement, interviewing and background checks. Then a few steps on welcoming new employees.