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Asset Acquistion Criteria Guide Template | RC1060-1

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Asset Acquistion Criteria Guide Template

The Asset Acquistion Criteria Guide Template covers type of analysis and minimum criteria, which should be completed by the CFO and Capital Budget Committee. It should be completed by listing the following:

  • Noting in Section I the types of analysis used according to asset type, category, or department (typically more than one method of financial analysis is used to consider asset acquisition);
  • Standards for approval, such as minimum return on investment or payback period, that can also vary according to the asset type or category; and
  • Other important factors that should be considered (e.g., fulfills the objectives in the Business Plan).

The CFO and the Capital Budget Committee should establish basic criteria for reviewing the use of the capital budget for the acquisition of assets. While these criteria should be fairly standard, they should also be modified and improved according to the situation and lessons learned. Standard methods of analysis should include methods such as internal return on investment, payback period, and net present value (NPV).

Asset Acquistion Criteria Guide Template Details

Pages: 01
Words: 63
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Raising Capital
Procedure: Asset Acquisition Procedure RC1060
Type: Form

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Asset Acquistion Request Worksheet Template | RC1060-2

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Asset Acquistion Request Worksheet Template

The Asset Acquistion Request Worksheet Template covers basic information, financial analysis, approvals, and more. The Capital Budget Committee should review and approve or disapprove each RC1060-2 ASSET ACQUISITION REQUEST/WORKSHEET based on:

  • Return on investment (or other financial analysis criteria);
  • Allocation and availability in the capital budget;
  • Alignment with business plans;
  • Associated risk; and
  • Potential positive or negative impact on the business.

A Department Manager requesting use of the capital budget to purchase a capital asset should complete an Asset Acquisition Request/Worksheet. To request the purchase of a capital asset, the appropriate Department Manager should complete a request/worksheet (with the assistance of the CFO or other Finance Dept. representative) in order to request the purchase of a capital asset.

Completed RC1060-2 ASSET ACQUISITION REQUEST/WORKSHEET forms should be submitted to the CFO, who should review them to ensure they are thorough and correct, and seek additional information from the submitting Department Manager as required. The CFO should periodically (e.g., weekly) convent the Capital Budget Committee to review the submitted forms and approve, disapprove, or table requests (to gather more information, etc.).

Asset Acquistion Request Worksheet Template Details

Pages: 02
Words: 96
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Raising Capital
Procedure: Asset Acquisition Procedure RC1060
Type: Worksheet

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Audit Opinion Letter Template | AC1050-4

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Audit Opinion Letter Template

When information presented suggests or demonstrates a nonconformance, the Auditor should write up a finding on the Audit Opinion Letter Template. The Audit Opinion includes referenced standard or regulation, name, description of financial statement/document/control, deficiency/weakness, and more.

At the conclusion of the auditing activity and prior to the Closing Meeting, the Audit Team should meet in order to integrate findings, observations, general trends, and specific follow-up issues. During this “pre-closing” meeting, the team should arrive at a conclusion on the degree to which audited processes/controls meet audit criteria and objectives:

  • The strengths, weaknesses, and observations (not findings, but opportunities for improvement) noted by the entire Audit Team are collected and collated;
  • Findings are identified and categorized according to their materiality and risk and objective evidence of each finding is identified;
  • AC1050-4 AUDIT OPINION forms are collated, counted, and analyzed;
  • Observations are identified; and
  • Possible areas for disagreement are discussed and potential resolutions are developed.

Audit Opinion Letter Template Details

Pages: 02
Words: 76
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Internal Controls
Procedure: Financial Internal Auditing Procedure AC1050
Type: Form

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Banking Relationship Contact Management Log Template | TM1050-1

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Banking Relationship Contact Management Log Template

The CFO should record the desired meeting schedule (i.e. quarterly or annually) in the Banking Relationship Contact Management Log Template. According to the schedule, the CFO should list all banks with which the company has existing accounts in the TM1050-1 BANKING RELATIONSHIP CONTACT MANAGEMENT LOG, and banks with which the company may consider creating a relationship.

The CFO should set appointments with bank managers with banks listed in the Banking Relationship Contact Management Log Template, and note each scheduled appointment. After each bank manager meeting, the CFO should update the log with the date of the meeting. The Banking Relationship Contact Management Log Template should be reviewed annually, with any necessary improvements being made after by the CFO.

Banking Relationship Contact Management Log Template Details

Pages: 01
Words: 35
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Treasury Management
Procedure: Managing Bank Relationships Procedure TM1050
Type: Log

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Banking Relationship Meeting Minutes Template | TM1050-2

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Banking Relationship Meeting Minutes Template

Prior to a meeting with a bank manager, the CFO should create a meeting agenda on the Banking Relationship Meeting Minutes Template, and forward the agenda to the appropriate bank manager at least one business day prior to the meeting. Typical agenda items should reflect the following:

  • Comparisons of these items with competitors and alternatives;
  • Specific and general company needs; and
  • Company goals and expectations in banking relationships.

The CFO should record noteworthy items, actions, and results from each meeting in the Minutes portion of the TM1050-2 BANKING RELATIONSHIP MEETING AGENDA/MINUTES. The CFO should annually review the Banking Relationship Meeting Minutes Template, and make necessary improvements.

Banking Relationship Meeting Minutes Template Details

Pages: 02
Words: 25
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Treasury Management
Procedure: Managing Bank Relationships Procedure TM1050
Type: Form

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Board of Directors Meeting Minutes Template | FA1060-1

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Board of Directors Meeting Minutes Template

The Board of Directors Meeting Minutes Template provides guidance as to what should be recorded by the secretary during the meeting. At a minimum, the FA1060-1 MINUTES OF BOARD DIRECTORS MEETING (SAMPLE) form should include:

  • Who presided over the meeting;
  • Which Directors attended; and
  • A summary of resolutions passed at the meeting in sufficient detail to clearly describe what was discussed and agreed upon.

Within one month of the Board of Directors’ Meeting, the CFO should preside over a review meeting to verify that:

  • Meeting notices were sent as scheduled;
  • Meeting arrangements were adequate and aided in smooth execution of the meeting;
  • Meeting minutes are properly kept and recorded; and
  • The meeting and all related actions/decisions comply with company bylaws.

Board of Directors Meeting Minutes Template Details

Pages: 02
Words: 592
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Finance Administration
Procedure: Board of Directors Meetings Procedure FA1060
Type: Form

Business Plan Template | RC1000-1

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Business Plan Template

The Business Plan Template should be complete with information regarding introduction and executive summary, company profile and management, products/services, and more. Top Management is responsible for overseeing development and implementation of the RC1000-1 BUSINESS PLAN. The Strategy Team is responsible for developing the Business Plan, and the Board of Directors is responsible for reviewing and approving it.

It is important for all individuals involved with developing the company’s Business Plan – the Strategy Team – to remember that the plan is intended to be a working, action-oriented management tool. A well-written Business Plan is acted on by employees who understand how their daily tasks and responsibilities relate to the overall company strategy.

The business plan should be developed to allow measurement of accomplishment of specific objectives within clearly defined, achievable time frames. It should be a practical, flexible, and timely document for determining and communicating the company’s direction to all employees. NOTE: Charts, graphs, photos, etc., should be used frequently in the Business Plan.

Business Plan Template Details

Pages: 03
Words: 47
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Raising Capital
Procedure: Business Plan Procedure RC1000
Type: Form

 

 

Capital Analysis Report Template | RC1010-1

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Capital Analysis Report Template

The Capital Analysis Report Template is used to record and compare analysis results of various capital source scenarios using selected analysis methods (e.g., Debt/Equity and Cost of Capital). While two analysis methods can be used per form, additional forms can be used for employing all the desired alternative analysis methods.

The CFO should note all results, explanations, and interpretations of financial analysis on RC1010-1 CAPITAL ANALYSIS, including reasons for selecting particular capital sources and methods. The goal of the financial analysis should be to select the most appropriate sources of capital in light of:

  • The available capital to execute the desired business plan;
  • The cost of capital;
  • Strengthening and aligning with the overall financial picture of the company; and
  • Feasibility in relation to cash flow and profit forecasts.

Capital Analysis Report Template Details

Pages: 01
Words: 40
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Raising Capital
Procedure: Capital Plan Procedure RC1010
Type: Form

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Capital Plan Template | RC1010-3

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Capital Plan Template

The Capital Plan Template should align with the business plan to ensure adequate financial resources are available, and to identify best sources of capital considering the cost of capital (and/or other relevant analysis) and ideal capital structure.

The CFO should create a five-year Capital Plan that identifies the following, at a minimum:

  • Working Capital Requirements (overall operating aspects such as working capital, available cash reserves, and credit ratings
  • Dividend Policy
  • Financial Forecasts
  • Accounting and Control Plan (actions and milestones required to carry out the capital plan)

The CFO should present the RC1010-3 CAPITAL PLAN to Top Management and the Board of Directors for review and approval. The CFO should regularly (e.g., monthly, quarterly) review the results of executing the Capital Plan and verify that:

  • Financial resources are available in a timely manner to execute the business plan;
  • Key analysis goals are being met (i.e. cost of capital, debt/equity, shareholder value, payback period); and
  • Overall capital structure and financial position of the company remain healthy and are improving.

The CFO should also present recommendations for improving the Capital Plan Template, as well as required corrective actions to Top Management and the Board of Directors.

Capital Plan Template Details

Pages: 02
Words: 20
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Raising Capital
Procedure: Capital Plan Procedure RC1010
Type: Form

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Capital Plan Worksheet Template | RC1010-2

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Capital Plan Worksheet Template

The CFO should conduct financial analysis on the items listed in the Capital Plan Worksheet Template in order to determine changes required to the capital structure. The worksheet should be completed with the appropriate information:

  • Enter the values from the last five years to form a baseline;
  • Calculate the averages for the last five years along with the associated ratios; and
  • Develop various projections based on assumptions for debt, equity, assets, cash, taxes, etc.

The CFO should explore alternate capital scenarios using consistent and appropriate financial analysis methods and note such methods on RC1010-2 CAPITAL PLAN WORKSHEET. Analysis methods may include:

  • Debt-to-Equity: Effectiveness of shareholders capital.
  • Equity Growth: Represents the sustainable growth rate of the organization given the current capital structure. The organization must maintain Equity Growth > Revenue Growth or obtain outside funding at increasing risk.
  • EBITDA: Operating cash flow of the organization.
  • ROIC: Effectiveness of cash used in the organization.
  • ROA: Effectiveness of the assets purchased.
  • ROE: Effectiveness of the shareholders ownership.
  • Revenue Growth: Effectiveness of the strategy.
  • Profit Margin: Effectiveness of the business model.
  • WACC: Effectiveness of financing activities.

Capital Plan Worksheet Template Details

Pages: 01
Words: 78
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Raising Capital
Procedure: Capital Plan Procedure RC1010
Type: Worksheet

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Cash Management Plan Template | TM1010-1

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Cash Management Plan Template

The Cash Management Plan Template helps set, review, and improve cash management. The CFO should note the cash requirements determined (usually in terms of months or in dollar amounts) at all levels of the liquidity tree in Part I of the TM1010-1 CASH MANAGEMENT PLAN. The CFO should determine the activities, and measurements required to meet the goals for cash account balances and dispersion, and record them in Part I as well.

The CFO should note policies and goals for liquidity requirements and acceptable risks associated with various cash account options in Part II of the Aerospace Cash Management Plan. The strategies, activities, and measurements required to meet the policies and goals for liquidity requirements and acceptable risks associated with various cash account options should also be listed in Part II. A section for contingency plans for cash shortfalls and a cash account performance log are additionally included in the plan.

The CFO should review cash management results on a monthly basis and should present the results to Top Management at regular cash management reviews. The CFO should, as a result of cash management review, modify the Cash Management Plan Template as required to meet cash goals of the company and improve cash management performance.

Cash Management Plan Template Details

Pages: 04
Words: 156
Format: Microsoft Word 2013 (doc.x)
Language: English
Manual: Finance
Category: Treasury Management
Procedure: Cash Management Procedure TM1010
Type: Form

Chart of Accounts Guide Template | AC1020-2

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Chart of Accounts Guide Template

The Chart of Accounts Guide Template lists accounts according to assets class. Cash and Marketable Securities Accounts, Receivables, Inventory Accounts, and Prepaid Expense Accounts are among these classes. AC1020-2 SAMPLE CHART OF ACCOUNTS helps determine what goes in the first 3 columns of the Risk Assessment/Management Worksheet.

The Chart of Accounts Guide Template helps further progress towards prioritizing risks in order to manage them effectively and efficientlyand to substantially decrease the opportunity for material weaknesses to go undetected.

Chart of Accounts Guide Template Details

Pages: 08
Words: 1606
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Internal Controls
Procedure: Risk Assessment Procedure AC1020
Type: Chart

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Continuity Plan Worksheet Template | FA1020-1

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Continuity Plan Worksheet Template

The CFO should define the finance continuity plan using the Continuity Plan Worksheet Template to describe the following:

  • Section I – Who is going to be involved with execution of the plan and testing (i.e., the financial continuity team leader, or crisis management command structure);
  • Section II – What financial continuity plan training each team member has received and how current that training is;
  • Section III – Periodic backing up of critical data;
  • Section IV – Inspection and testing of backup data, including testing of communication between the primary and secondary work sites, application software at the backup site, data replication methodology between primary and secondary sites, etc.; and
  • Section V – The steps, in order, that the financial continuity team leader must take to restore Finance to a normal state of operations; and
  • Section VI – A financial threat matrix (see previous section).

After completing the FA1020-1 CONTINUITY PLAN WORKSHEET, the CFO should present the financial continuity plan to the Board of Directors for discussion and approval. Upon approval of the financial continuity plan by the Board of Directors, the CFO should communicate the plan to the Finance department, assign responsibilities, and begin implementing the plan.

Continuity Plan Worksheet Template Details

Pages: 04
Words: 172
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Finance Administration
Procedure: Financial Continuity Planning Procedure FA1020
Type: Worksheet

Corrective Action Plan Template | AC1040-1

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Corrective Action Plan Template

The Corrective Action Plan Template covers material weakness, investigation assigned to, corrective action to be taken, and more. As the audit results are discussed, if a qualified or adverse opinion is given, the CFO should list the identified material weaknesses in column “A” of form AC1040-1 CORRECTIVE ACTION PLAN. The External Auditor and the CFO should agree on a tentative time frame for the company’s response, subject to the Auditor’s formal report.

The CFO should delegate the investigation of potential corrective actions, noting the delegate in column “B” of the Corrective Action Plan. The Committee should ensure that the process owner and investigator are notified in writing. The investigator should determine the appropriate corrective action(s), estimate the resources needed and a target date for completing corrective actions, and list this information in columns “C” through “E” of the Corrective Action Plan Template, respectively.

Corrective Action Plan Template Details

Pages: 01
Words: 23
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Internal Controls
Procedure: External Audit Procedure AC1040
Type: Form

 

Debt Investment Action Log Template | RC1050-2

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Debt Investment Action Log Template

The Debt Investment Action Log Template keeps track of actions required to accomplish surplus fund goals and meet all established investment and surplus funds criteria. These activities should be listed on the RC1050-2 DEBT AND INVESTMENT ACTION LOG. Activities can include specific actions such as:

  • Pay certain amounts toward certain debts over specified period of time;
  • Invest certain amounts in specifically listed investment accounts and funds over a specific period of time; and
  • Distribute specific funds to shareholders or owners during a specific period of time.

The CFO should record the completion and results of debt and investment activities on the Debt Investment Action Log Template. They should also regularly (weekly, monthly) monitor the RC1050-2 DEBT AND INVESTMENT ACTION LOG to ensure activities are carried out as scheduled and that results are consistent with the Debt and Investment Plan.

Debt Investment Action Log Template Details

Pages: 01
Words: 16
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Raising Capital
Procedure: Debt Investment Procedure RC1050
Type: Log

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Debt-Investment Plan Template | RC1050-1

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Debt-Investment Plan Template

The CFO should review the policies and goals for using surplus funds with Top Management and the Board of Directors and describe them in part I of the Debt-Investment Plan Template. The CFO should note the methods and results of the analysis, along with recommendations for using surplus funds, in part II of RC1050-1 DEBT AND INVESTMENT PLAN.

The CFO should use results and recommendations for surplus funds to create a list of actions required to accomplish surplus fund goals and meet all established investment and surplus funds criteria. These activities should be listed on the RC1050-2 DEBT AND INVESTMENT ACTION LOG. Activities can include specific actions such as:

  • Pay certain amounts toward certain debts over specified period of time;
  • Invest certain amounts in specifically listed investment accounts and funds over a specific period of time; and
  • Distribute specific funds to shareholders or owners during a specific period of time.

The CFO should annually review the Debt and Investment Plan with Top Management and the Board of Directors.

Debt-Investment Plan Template Details

Pages: 04
Words: 51
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Finance
Category: Raising Capital
Procedure: Debt Investment Procedure RC1050
Type: Form

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