There are many document control mistakes your company can make if not using document control software, but first off what is document control? Document control is required in order for a Quality Management System to be compliant with ISO 9001. The same is true for other standards, guidelines, and regulations — the U.S. Food and Drug Administration (FDA), Good Manufacturing Practices (GMP) , the Information Technology Infrastructure Library (ITIL), Sarbanes-Oxley (SOX), and many other laws and guidelines require that you have control over your documentation. Learn how to Reduce Document Control Mistakes with Document Control Software. Continue reading How to Reduce Document Control Mistakes with Document Control Software
A manual system of document control — paper documents, logs, change records, manila folders, hanging folders, labeling “systems”, filing cabinets, a manual check-out system (with policies and protocols) — is a lot of work, no question about it. Have you ever thought about what it costs to manage such a system of policies and procedures? To answer this question, let’s look at the three main costs of managing policies and procedures. Continue reading What’s it Cost to Manage Policies and Procedures?
If you’re using a 20th-century system to handle your policy and procedure documentation, changes will occur much faster than you can process them. Existing processes for publishing policies and procedures, such as storing printed policies and procedures on a server, are inadequate in today’s competitive business environment. If you’re using outdated technologies, you’re lessening your efficiency and productivity, company-wide. Why Should You Publish Policies and Procedures Online? Continue reading Why Should You Publish Policies and Procedures Online?
Document control is part of an effective system of internal controls, which is an essential requirement for compliance with standards such as ISO 9001, ISO 13485, IATF 16949, ISO 22000, the Joint Commission (formerly JCAHO), and a plethora of regulations (e.g., Sarbanes-Oxley, HIPAA). Continue reading Document Control, How to Improve it
Of all the types of findings a quality auditor can write up in an audit, Document Control Audit Findings are one of the most common. In this day and age, there’s really no excuse for getting a document control audit finding. How can I say that? Continue reading Document Control Audit Findings and How to Eliminate Them
Using policy management software-as-a-service (SaaS) — like Bizmanualz “Onpolicy” — provides 10 Ways Policies Procedures Software Saves You Money! What are the considerable money-saving advantages over document storage-and-retrieval methods that many businesses still use today. Continue reading 10 Ways Policies Procedures Software Saves You Money!
If you are writing a company policy, a business procedure, or a whole policy and procedure manual then you know that policies and procedures writing has its own requirements. Sharing, control, and reporting are three of the most important aspects of policy and procedure management. Continue reading Time for Policy Procedure Management Software?
For years, writing policies, procedures and forms has been done in MS-Word. The final document is printed on paper and bound into a manual. If you have ever used a system of paper based binders then you know that this is NOT a simple system. Keeping track of paper revisions, manually signing-off on paper changes, filing the paper changes, ensuring people have read and are using the paper, and of course, retrieving old versions or change pages is not fast, easy and definitely not simple. So what is a policies, procedures and forms document manager to do? Continue reading Policies Procedures–Fast
Here’s a scenario: A new employee has to be trained on a particular procedure. The person who normally conducts the training (the area supervisor) is unexpectedly out of the office for a couple of days, due to illness. You, the Human Resources director, prefer not to have the new employee sitting around while waiting to be trained. They ought to be able to familiarize themselves with the procedure; you believe this will help speed up the training. Continue reading How Do You Train Employees on Procedures?
Our customers cite ‘organizational improvement’ as their main reason why they purchase policies and procedures. From many conversations we have gleaned that customers want to implement a system for continuous improvement and compliance. In a system, procedures are continuously reviewed, revised, and updated. Bizmanualz OnPolicy manages policy procedure workflow and simplifies compliance.