Security Policies and Procedures Manual

Security Policies and Procedures Manual

Learn how to protect and control your physical assets with a security plan and security policies and procedures manual, all easily editable in Microsoft Word. This downloadable security procedures manual template also includes instructions on intrusion protection, guard forces, and a guide to security investigation.

Do You Have Security Program In Place?

The purpose for developing and implementing a Security Program for your company is to identify and focus upon activities that are likely to create an unacceptable risk to your entity.  Your Security Program starts with a security plan that defines and implements reasonable preventive measures for every department, facility or function.  A security policies and procedures manual start with a security plan, which is not about being reactive and just responding to disastrous security events with a guard force or police unit.  Security guards cannot do it all.  If that happens your security program is failing. Developing a preventive security program involves a regular and continuous assessment of your organization’s vulnerabilities regarding activities threats:

• Personnel
• Customers and other persons
• Assets and liabilities
• Intellectual property
• Equipment, supplies, and facilities
• Policies and procedures
• Legal obligations
• Organizational structure

Developing and implementing a strategic Security Program is based upon critically assessing accessory functions for each office, facility, department and appropriate function within your company.  Continually assessing the risk of loss to each function and department within the company also requires continually identifying appropriate solutions to reduce projected losses to each function and department. This will involve the cooperation with, and delegation to, members within each office, function and department.

Download Free Sample Security Procedure Templates!

Security Survey

Your Security Policy and Procedures Manual will only be as good as your latest annual security assessment or survey. After each reassessment, your Security Director, and appropriate company officers within each function and department, will need to assign responsibility for the actual implementation of the company’s Security Program.

The Security Director may lead your security guards, but they will need to conduct an updated survey at least annually to continually evaluate the effectiveness of your security program. The survey can also be conducted by a qualified independent security firm, offering security consulting services.

A good security survey should identify and prioritize activities that create a marginally acceptable or unacceptable security risk to your company. It should continually assess the risk of loss and/or compromise of assets or information, identify — on a continuing basis — appropriate solutions to reduce the risk of loss in each area of company operations, and make recommendations to bring the program up to the current standards and insure that the security program is being implemented by each department.

The security survey will evaluate and make recommendations pertaining to:

• Physical Security
• Procedural Security
• Technical Security
• Security Guards
• Information Security

Security Policies and Procedures

Security is the concept of providing protection, defense, safety and confidence by developing and implementing effective policies and   procedures.  Business security is about establishing minimum standards for the installation and operation of all security plans, devices, and procedures to both discourage crimes and to assist in the identification of individuals who commit such acts.  A Security Program does not address a specific regulation. The purpose of the Security Program is to define the policies and procedures for initiating and maintaining a safe and sound business environment.

In conjunction with your security program purpose and objectives, your policies and procedures should be reviewed.  Effective security plans, policies and procedures should be continually developed and maintained for each department, facility and function. These plans shall be in line with the critical and accessory functions to be fulfilled by that department, facility or function.

Each department, facility and function will need to assist in the continual development and implementation of policies and procedures identified during the security survey process, and shall be responsible for achieving the necessary results.

Your Guard Force Depends on It

All security planning policies and procedures should be designed according to appropriate corporate, business, and legal standards. These policies and procedures shall also be fully supportive of other company plans, goals and objectives.

All security policies and procedures must be written in a clearly defined and carefully constructed manner, and itemize specific objectives and concepts. The goal is to reduce the risks pertaining to industrial espionage, unauthorized access to offices and facilities, unauthorized access to electronic data and protection of employees and other persons.

The acquisition of any new or remodeled protective equipment, devices, systems or procedures should be subject to examination before purchase. This is to determine the extent of protection that such acquisition will provide to this plan. These acquisitions should support your security plan to the fullest extent.

A regular and continuous assessment of your organization’s security policies and procedures, its guard force, overall vulnerabilities, and actions is really the main point of a strong security program.  By focusing upon activities that are likely to create an unacceptable risk to your entity, you will be fulfilling the primary purpose for developing and implementing a Security Program – the safety of your people, assets, and business.

Easily Develop a Comprehensive Security Plan

The primary goals of any company are to provide goods and/or services that generate income and profits. Businesses accomplish these goals by providing effective customer service and by reducing losses due to internal and external forces. The Security Department is responsible for developing, implementing, and monitoring the company’s security plan and loss prevention program by utilizing clear and thorough security procedures.

The Security Policies and Procedures Manual uses a scientific model to help you understand the true scope of security & operations. By understanding the cause-and-effect relationship between your company’s policies and procedures and the likelihood of error and exposure to crimes, you can implement a comprehensive company-wide security plan that will significantly reduce your company’s risk.

Security Planning Procedures to Protect Your Assets

Accompanied by valuable forms and checklists.

Partial Listing:

• Security Policies and Procedures Statements
• Intro & Purpose of a Security Program
• Security Functions of Personnel
• Types of Security
• Information Security
• Emergency Operations Procedures
• Disaster Response Procedures
• Violence in the Work Place
• Security Training Program
• Documenting Investigations
• Conducting Internal Investigations
• Executive Protection Program

Download Free Sample Security Procedure Templates to see how easy it is to edit MS Word Templates to build your own security policy and procedure program that can help protect your business. View the complete table of contents and an actual sample procedure from the Security Policy and Procedures Manual.