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Human Resources
HR Managers Manual

The purpose of a HR Managers Manual is to document the HR policies and procedures governing your company Human Resources (HR) practices. All managers should use the Company HR manual to simplify the "people management" part of your job by summarizing State and Federal personnel administration laws, regulations, and procedures.

The principles and HR policies included provide:

• A foundation for a system of HR internal controls.

• Guidance in current Human Resources and employee areas not controlled by laws or regulations.

• Criteria for decisions on appropriate Human Resources or employee treatment.

• HR Managers with direction and guidance in connection with HR processes and procedures that should be uniform throughout The Company.

When consistently applied throughout The Company, these HR policies and procedures assure that the various HR internal controls provide a HR system of checks and balances intended to identify irregularities, prevent waste, fraud and abuse from occurring, and assist all personnel in treating all employee in a fair and consistent manner.

HR Managers Manual Table of Contents

1.0 HR MANAGERS MANUAL PURPOSE

2.0 HR MANUAL SCOPE

2.1 HR MANAGER RESPONSIBILITIES

2.2 HR MANUAL EXCLUSIONS
   2.2.1 Accounting
   2.2.2 Security Planning
   2.2.3 Disaster Recovery
   2.2.4 Information Systems
   2.2.5 Finance & Treasury
   2.2.6 Production & Engineering
   2.2.7 Sales & Marketing

3.0 HR MANAGEMENT RESPONSIBILITY

3.1 HUMAN RESOURCES ORGANIZATION
   3.1.1 HR Department Organization Chart
   3.1.2 Controller Responsibilities
   3.1.3 HR Staff Responsibilities

3.2 HR MANAGEMENT COMMITMENT

3.3 HR MANAGEMENT PHILOSOPHY

3.4 HR PLANNING 

3.5 HR RESPONSIBILITY, AUTHORITY, AND COMMUNICATION 
   3.5.1 HR Management Representative 
   3.5.2 HR Internal communication 

3.6 HR MANAGEMENT REPORTING 
   3.6.1 Review Input 
   3.6.2 Review Output 

3.7 BUSINESS CONDUCT 
   3.7.1 Company Ethical Standards 
   3.7.2 Company Integrity 

4.0 HUMAN RESOURCES SYSTEM 

4.1 HR OBJECTIVES 

4.2 HR REQUIREMENTS 
   4.2.1 HR Resources 
   4.2.2 HR Infrastructure 
   4.2.3 HR Internal Controls 
   4.2.4 HR Audit Findings 

4.3 HR TRANSACTIONS 
   4.3.1 HR Authorization
   4.3.2 HR Timing 
   4.3.3 HR Accuracy 

4.4 HR DOCUMENTATION 
   4.4.1 HR Managers Manual 
   4.4.2 HR Forms Development & Control 
   4.4.3 Control of HR Records 
   4.4.4 Human Resource Transactions 
   4.4.5 Referenced HR Procedures: 

4.5 SECURITY 
   4.5.1 Physical Security 
   4.5.2 Disaster Security
   4.5.3 Information Security 
   4.5.4 Referenced Company Procedures: 

4.6 WORK RULES AND PERSONNEL POLICIES 
   4.6.1 Management-Employee Relations 
   4.6.2 Employee-Management Forums 
   4.6.3 Employee Childcare 
   4.6.4 Referenced Company Procedures:

4.7 LEGAL LIABILITIES OF SUPERVISORS AND MANAGERS 
   4.7.1 Referenced Company Procedures: 

4.8 SAFETY AND HEALTH PROGRAM 
   4.8.1 Company Work Environment 
   4.8.2 Referenced Company Procedures: 

5.0 FEDERAL LAWS AFFECTING EMPLOYMENT 

5.1 FAIR LABOR STANDARDS ACT (FLSA) OF 1938 
   5.1.1 FLSA Overtime Provisions 
   5.1.2 FLSA Child Labor 
   5.1.3 Equal Pay Act Of 1963 

5.2 UNIFORMED SERVICES EMPLOYMENT AND REEMPLOYMENT RIGHTS ACT 

5.3 CIVIL RIGHTS ACTs 
   5.3.1 Title VII of the Civil Rights Act of 1964 
   5.3.2 Civil Rights Act Of 1991 
   5.3.3 Uniform Guidelines On Employee Selection Procedures 
   5.3.4 Pregnancy Discrimination Act 

5.4 AGE DISCRIMINATION IN EMPLOYMENT (ADEA) ACT OF 1967 
   5.4.1 Older Workers Benefit Protection Act (OWBPA) 

5.5 IMMIGRATION REFORM AND CONTROL ACT (IRCA) OF 1986

5.6 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990

5.7 FAMILY AND MEDICAL LEAVE ACT (FMLA) OF 1993

5.8 OCCUPATIONAL SAFETY AND HEALTH ACT (OSHA) OF 1968

5.9 CONSOLIDATED OMNIBUS BUDGET RECONCILIATION ACT (COBRA)

5.10 HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) OF 1996

5.11 DRUG-FREE WORKPLACE ACT OF 1988

5.12 EMPLOYEE RETIREMENT INCOME SECURITY ACT (ERISA)

5.13 EMPLOYEE POLYGRAPH PROTECTION ACT (EPPA)

5.14 EXECUTIVE ORDER 11246

5.15 WORKER ADJUSTMENT AND RETRAINING NOTIFICATION ACT (WARN) OF 1989

5.16 DAVIS-BACON ACT

5.17 WALSH-HEALEY PUBLIC CONTRACTS ACT (PCA)

5.18 SERVICE CONTRACT ACT (SCA)

5.19 NATIONAL LABOR RELATIONS ACT (NLRA)

5.20 VIETNAM ERA VETERANS' READJUSTMENT ASSISTANCE ACT OF 1974 VEVRA)

6.0 HR PROCESSES AND CONTROLS 
   6.1.1 Personnel Records 
   6.1.2 Form Development 
   6.1.3 HR Document Control 
   6.1.4 Mail and Express Services 
   6.1.5 Telephone Answering 
   6.1.6 Property & Access Control 
   6.1.7 Separation 
   6.1.8 Workplace Rules & Guidelines 
   6.1.9 Human Resources Reports 
   6.1.10 Dress Code 
   6.1.11 Referenced HR Procedures: 

6.2 HIRING 
   6.2.1 Employee Hiring 
   6.2.2 Employee Job Descriptions 
   6.2.3 Employment Applications 
   6.2.4 Employee Interviewing Applicants 
   6.2.5 Employee Background Investigations 
   6.2.6 Referenced Employment Procedures 

6.3 EMPLOYEE COMPENSATION 
   6.3.1 Payroll 
   6.3.2 Paid & Unpaid Leave 
   6.3.3 Insurance Benefits 
   6.3.4 Healthcare Benefits 
   6.3.5 Employee Retirement Income Security 
   6.3.6 Consolidated Budget Reconciliation 
   6.3.7 Referenced Procedures 

6.4 HR DEVELOPMENT 
   6.4.1 Employee Development Management 
   6.4.2 Employee Training Reimbursement 
   6.4.3 Computer User & Staff Training Plan 
   6.4.4 Internet & E-mail Acceptable Use 
   6.4.5 Employee Performance Appraisals 
   6.4.6 Employee Discipline 
   6.4.7 Referenced Employee Procedures

6.5 COMPLIANCE 
   6.5.1 Employee Workplace Safety 
   6.5.2 Americans with Disabilities 
   6.5.3 Family Medical Leave 
   6.5.4 Drug Free Workplace 
   6.5.5 Health Insurance Portability And Accountability 
   6.5.6 Harassment & Discrimination 
   6.5.7 Posting Requirements 
   6.5.8 Equal Employment Opportunity 
   6.5.9 Referenced Employee Procedures 

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Comes complete with a colorful three ring binder containing a 878 page manual and CD-ROM with the manual in easy-to-edit Microsoft Word documents.