View HR Procedures Manual Sections
- Introduction to Human Resources
- Manual Preparation
- Sample Managers Manual
- Sample HR Procedures Manual TOC
- Sample Reports, Forms and Agreements
- Sample Employee Handbook
- Sample Job Descriptions
- Index
- Notes
Weight: 7 pounds
HR Procedures
Table of Contents
400. Administration Procedures
410. Hiring Procedures
420. Compensation Procedures
430. Development Procedures
430. Compliance Procedures
400 Administration
ADM101 Personnel Records
Activities
1.0 Employee Information
2.0 HR Personnel Records
3.0 Contents of Personnel Files
4.0 Employee's Personnel Records Review
5.0 Management Review of Personnel Files
6.0 Company Release Of Employee Information
7.0 Record Retention and Long-Term Storage
8.0 Record Destruction
References
A. Health Insurance Portability Accountability Act (HIPAA)
B. Age Discrimination In Employment Act (ADEA)
C. Americans with Disabilities Act (ADA)
D. Civil Rights Act of 1964
E. Employee Retirement Income Security Act (ERISA)
F. Employee Polygraph Protection Act
G. Equal Pay Act
H. Executive Order 11246
I. Fair Labor Standards Act (FLSA)
J. Family and Medical Leave Act (FMLA)
K. Immigration Reform & Control Act (IRCA)
L. Occupational Safety & Health Act (OSHA)
M. Rehabilitation Act of 1973
N. Right To Financial Privacy Act
O. Guide to Record Retention Requirements
P. IRS Revenue ProcEDURE 98-25 Records Retention
Q. Federal Insurance Contribution Act (FICA)
R. Federal Unemployment Tax Act (FUTA)
Forms
ADM101 Ex1 Personnel Records Access Log
ADM101 Ex2 HR Records Retention Periods
ADM102 Form Development
Activities
1.0 Form Development and Format
2.0 Authorization and Printing
3.0 Form Numbering and Placement
4.0 Forms Index and Manual
Forms
ADM102 Ex1 Form Printing Request
ADM103 Document Control
Activities
1.0 Document Distribution
2.0 Document Revision
3.0 Document
4.0 Temporary Changes
Forms
ADM103 Ex1 Request For Document Change (RDC)
ADM103 Ex2 Document Change Control
ADM104 Mail & Express Services
Activities
1.0 General Mail Usage
2.0 Addressing Mail
3.0 Express Mail
4.0 Overnight Packages
5.0 Additional Information Resources
Forms
ADM104 Ex1 Outgoing Mail Register
ADM105 Telephone Answering
Activities
1.0 Answering Techniques and Etiquette
2.0 Answering and Directing Calls
3.0 Taking Messages
4.0 Telephone User's Guide
Forms
ADM105 Ex1 Important Message
ADM106 Property & Access Control
Activities
1.0 Background Checks
2.0 Physical Access Controls
3.0 Key Controls
4.0 Proprietary Information Controls
5.0 Collection Of Access Controls
6.0 Visitors & Guests
Forms
ADM106 Ex1 Key Issue Policy
ADM106 Ex2 Visitor Log
ADM107 Separation
Activities
1.0 Resignations
2.0 Involuntary Terminations And Layoffs
3.0 Terminations For Cause
4.0 Termination Meeting
5.0 Additional Information Resources
References
A. Consumer Credit Protection Act (CCPA)
B. Health Insurance Portability Accountability Act (HIPAA)
C. Worker Adjustment and Retraining Notification Act (WARN) of 1989
D. COBRA
E. Title VII Of The Civil Rights Act Of 1964
F. Age Discrimination in Employment Act
G. Americans with Disabilities Act
H. The Civil Rights Act of 1991
Forms
ADM107 Ex1 Exit Interview Checklist
ADM107 Ex2 Exit References Authorization
ADM108 Workplace Rules & Guidelines
Activities
1.0 Alcohol And Drugs
2.0 Breaks And Lunch Time
3.0 Company Property
4.0 Grievances And Complaints
5.0 Inclement Weather
6.0 Parking
7.0 Personal Telephone Calls
8.0 Smoking
9.0 Solicitations
10.0 Suggestions
11.0 Visitors
Forms
ADM108 Ex1 Suggestion Form
ADM109 Human Resources Reports
Activities
1.0 Preparation Guidelines
2.0 OSHA Reports
3.0 EEO-1 Reports
4.0 Training Plan
5.0 ERISA Notices
6.0 VETS-100 Report
7.0 Hiring Status Report
8.0 Compensation Summary
Forms
ADM109 EX1 Human Resource Reporting Summary
ADM109 EX2 HR Hiring Status Report
ADM110 Dress Code
Activities
1.0 Dress Code
1.1 Business Attire
1.2 Business Casual Attire
1.3 Casual Attire
1.4 Uniformed Attire
1.5 Production Attire
1.6 Safety Attire
1.7 ?Black Tie? & Formal Attire
1.8 Inappropriate Attire
2.0 Business Situations
2.1 Recreation & Parties
2.2 Dinners & Receptions
2.3 Evening Business Dress
3.0 Personal Hygiene
4.0 Disciplinary Action
410 Hiring Procedures
HRG101 Employee Hiring
Activities
1.0 Needs Analysis
2.0 Personnel Requisition
3.0 Job Posting & Screening
4.0 Interviewing
5.0 Pre-Employment Screening & Testing
6.0 Background Investigation
7.0 Hiring And Employee Offers
8.0 Motor Vehicle And Equipment Operation
9.0 Applicant Files
10.0 Additional Information Resources
References
A. Immigration Reform And Control Act (IRCA) Of 1986
B. Title Vii
C. Age Discrimination In Employment Act
D. Equal Pay Act
E. Americans With Disabilities Act
F. The Civil Rights Act Of 1991
G. Fair Labor Standards Act (FLSA) Of 1938
H. Davis Bacon Act
I. Walsh-Healey Public Contracts Act (PCA)
J. Service Contract Act (SCA)
Forms
HRG101 Ex1 Personnel Requisition
HRG101 Ex2 Offer Letter
HRG101 Ex3 Personnel Change Notice
HRG101 Ex4 New Employee Hiring Checklist
HRG101 PDF Employment Eligibility Verification (Form I-9)
HRG101 PDF Employee?s Withholding Allowance Certificate (Form W-4)
HRG102 Job Descriptions
Activities
1.0 Job Description Preparation
2.0 Format And Content
2.1 Job Title
2.2 Effective Date
2.3 Department
2.4 Summary Of Functions
2.5 Essential Duties And Responsibilities
2.6 Organizational Relationships
2.7 Qualifications
2.8 Physical Demands
2.9 Work Environment
3.0 Job Description Approval & Distribution
References
A. Americans With Disabilities Act (ADA) Of 1990
Forms
HRG102 Ex1 Job Description Format
HRG103 Employment Applications
Activities
1.0 Application For Employment
2.0 Application Information
2.1 Personal Information
2.2 Employment Interest
2.3 Education & Training
2.4 Employment History
2.5 Military Service Record
2.6 References
3.0 Compliance Information
References
A. Fair Credit Reporting Act (FCRA)
B. State Credit Reporting Acts
C. Americans With Disabilities Act (ADA) Of 1990
D. Section 503 Of The Rehabilitation Act Of 1973
E. Executive Order 11246
F. Civil Rights Acts
G. Uniform Guidelines On Employee Selection Procedures (1978)
H. Age Discrimination In Employment (ADEA) Act Of 1967
Forms
HRG103 Ex1 Employment Application
HRG103 Ex2 Employment Application Supplement
HRG104 Interviewing Applicants
Activities
1.0 Interviewing Objectives
2.0 Resume Examination
3.0 Telephone Interviews
4.0 E-Mail Interviews
5.0 In-Person Interviews
References
A. Immigration Reform And Control Act (IRCA) Of 1986
B. Title VII Of The Civil Rights Act Of 1964
C. Age Discrimination In Employment Act
D. Americans With Disabilities Act
E. The Civil Rights Act Of 1991
Forms
HRG104 Ex1 Employment Interview Questions
HRG104 Ex2 Interview Form
HRG105 Background Investigations
Activities
1.0 Background And Hiring
2.0 Investigative Consumer Reporting
3.0 Employee Reference Checks
4.0 Motor Vehicle Record (MVR) Inquiry
References
A. Fair Credit Reporting Act (FCRA)
B. State Credit Reporting Acts
Forms
HRG105 Ex1 Employee Investigation Checklist
HRG105 Ex2 Employee Background Authorization
HRG105 Ex3 New References Authorization
HRG105 Ex4 Reference Check Survey
420 Compensation Procedures
COM101 Payroll
Activities
1.0 Payroll Records
2.0 Timesheets
3.0 Payroll Deductions
3.1 Unemployment Tax
3.2 Worker's Compensation Insurance
3.3 Social Security & Medicare
3.4 State Income Tax
3.5 Earnings Tax
3.6 Tax Withholding Payments
3.7 401k Withholding
4.0 Payroll Adjustments
4.1 Advances
4.2 Garnishments
5.0 Paychecks
5.1 Direct Deposit
5.2 Lost Paychecks
5.3 Final Paychecks
6.0 Vacation Pay
7.0 Additional Information Resources
References
A. Fair Labor Standards Act (FLSA)
B. Equal Pay Act
C. Family And Medical Leave Act (FMLA)
D. Irs Revenue Procedure 98-25 Records Retention
E. Federal Insurance Contribution Act (FICA)
F. Federal Unemployment Tax Act (FUTA)
Forms
COM101 Ex1 Bi-Weekly Time Sheet
COM101 Ex2 Federal Tax Calendar
COM101 Ex3 Electronic Funds Transfer Authorization
COM101 PDF Supplemental Data Sheet for Application for Authority to Employ Workers with Disabilities at Special Minimum Wages (WH-226a)
COM101 PDF Federal Contractor Payroll (WH-347)
COM102 Paid & Unpaid Leave
Activities
1.0 Paid Time Off
2.0 Jury Duty
3.0 Military Leave
4.0 Unpaid Time Off
5.0 Absence Request And Notification
6.0 Holidays
7.0 Vacation Eligibility
7.1 Vacation Schedules
7.2 Vacation Over Holidays
8.0 Additional Information Resources
References
A. Uniformed Services Employment And Reemployment Rights Act
B. Family And Medical Leave Act (FMLA) Of 1993
C. Pregnancy Discrimination Act
Forms
COM102 Ex1 Absence Request Form
COM103 Insurance Benefits
Activities
1.0 Life Insurance
2.0 Long Term Disability Insurance
3.0 Social Security
4.0 Workers' Compensation
5.0 Wage Continuation
6.0 Unemployment Compensation
7.0 Health Insurance
8.0 Additional Information Resources
COM104 Healthcare Benefits
Activities
1.0 Cost And Premiums
2.0 Eligibility
3.0 Enrollment
4.0 Coverage
5.0 Filing A Claim
6.0 Termination And Conversion Of Coverage
7.0 Additional Information Resources
References
A. Health Insurance Portability And Accountability Act (HIPAA) Of 1996
B. Consolidated Omnibus Budget Reconciliation Act (COBRA)
C. Family And Medical Leave Act (FMLA)
F. Pregnancy Discrimination Act
Forms
COM104 Ex1 Benefits Enrollment/Change Form
COM105 Employee Retirement Income Security
Activities
1.0 Plan Administration
1.1 Investment Policy Statement
1.2 Fidelity Bond
1.3 Fiduciary Liability Insurance
1.4 Employer Matching
1.5 In-Service Loans And Withdrawals
2.0 Employee Participation
3.0 Notice Procedures
3.1 Initial Notice
3.2 Annual Notices
4.0 Erisa Enforcement
5.0 Additional Information Resources
COM106 Consolidated Budget Reconciliation
Activities
1.0 Plan Administration
2.0 Qualifying Events
3.0 Notice Procedures
4.0 COBRA Elections
5.0 Benefits Protection
6.0 COBRA Payments
7.0 Enforcement
8.0 Additional Information Resources
References
A. Family And Medical Leave Act (FMLA)
Forms
COM106 Ex1 Continuation Of Coverage (COBRA Notice/Election Form)
430 Development Procedures
DEV101 Development Management
Activities
1.0 Development Planning
2.0 Training Effectiveness
3.0 Training Records
4.0 Training Courses
5.0 Performance Evaluations
6.0 Additional Information Resources
References
A. Occupational Safety And Health Act (OSHA) Of 1968
Forms
DEV101 Ex1 Training Plan
DEV102 Training Reimbursement
Activities
1.0 Eligibilit
2.0 Approved Programs
3.0 Reimbursement
Forms
DEV102 Ex 1 Request For Training
DEV103 Computer User & Staff Training
Activities
1.0 MIS Training And Certification
2.0 MIS/LAN User Training
3.0 E-Mail Training
4.0 Software Applications
DEV104 Internet & E-Mail Acceptable Use
Activities
1.0 Acceptable Use
2.0 Inappropriate Use
3.0 Internet And E-Mail Etiquette
4.0 Security
5.0 User Compliance
6.0 Additional Information Resources
Forms
DEV104 Ex1 Computer And Internet Usage Policy
DEV105 Performance Appraisals
Activities
1.0 Performance Appraisal Guidelines
2.0 Appraisal Preparation
3.0 Appraisal Discussion
4.0 Salary Adjustments
5.0 Appraisal Conclusion
6.0 Additional Information Resources
Activities
A. Pregnancy Discrimination Act
B. Title VII Of The Civil Rights Act Of 1964
C. Age Discrimination In Employment Act
D. Equal Pay Act
E. Americans With Disabilities Act
F. The Civil Rights Act Of 1991
G. Fair Labor Standards Act (FLSA) Of 1938
Forms
DEV105 Ex1 Self Appraisal Form
DEV105 Ex2 Performance Appraisal Form
DEV106 Employee Discipline
Activities
1.0 Introduction To Misconduct
2.0 Responses To Misconduct
2.1 Verbal Warning
2.2 Written Warning
2.3 Suspension
2.4 Termination
3.0 Serious Misconduct
4.0 Very Serious Misconduct
5.0 Inexcusable Misconduct
6.0 Misconduct Investigations
References
A. Fair Credit Reporting Act (FCRA)
Forms
DEV106 Ex1 Disciplinary Notice
440 Compliance Procedures
CMP101 Workplace Safety
Activities
1.0 Worksite Analysis
2.0 Hazard Prevention And Control
2.1 Safe Work Procedures
2.2 Protective Equipment
2.3 Fire Prevention
3.0 Hazard Communication Program
4.0 Medical Emergencies
5.0 Workplace Safety Training
6.0 Reporting And Record Keeping
7.0 Additional Information Resources
Forms
CMP101 Ex1 Safety Suggestion Sheet
CMP101 Ex2 Workplace Safety Self-Inspection Checklist
CMP101 Ex3 Workplace Safety Action Plan
CMP101 Ex4 Workplace Safety Rules
CMP101 Ex5 Index of Hazardous Chemicals & MSDS
CMP101 PDF Material Safety Data Sheet (Form 174)
CMP101 PDF Injuries and Illness Log (Form 300)
CMP101 PDF Summary of Injuries and Illness (Form 300A)
CMP101 PDF Injuries and Illness Incident Report (Form 301)
CMP101 PDF Instructions for for OSHA
CMP102 Americans With Disabilities
Activities
1.0 Background
2.0 Who Is Covered?
3.0 Employment Issues
4.0 Public Accommodations
5.0 Enforcement Of The Act
6.0 Additional Information Resources
CMP103 Family And Medical Leave
Activities
1.0 Reasons For Taking Leave
2.0 Advance Notice And Medical Certification
3.0 Job Benefits And Protection
4.0 Unlawful Acts
5.0 Enforcement
6.0 Employer Notices
7.0 Additional Information Resources
Forms
CMP103 Ex 1 Certification Of Healthcare Provider
CMP103 Ex 2 Employer Response To Employee Request For Fmla
CMP104 Drug Free Workplace
Activities
1.0 General
2.0 Prohibitions
3.0 Authorized Use Of Prescription Medicine
4.0 Drug Awareness Program
5.0 Disciplinary Actions
6.0 Additional Information Resources
References
A. Drug-Free Workplace Act Of 1988
B. Americans With Disabilities Act
CMP105 Health Insurance Portability And Accountability
Activities
1.0 Management
1.1 Privacy Standards
1.2 Consumer Control Over Health Information
1.3 Balancing Public Responsibility With Privacy Protections
1.4 Equivalent Requirements For Government Entities
1.5 State Confidentiality Laws
2.0 Medical Records Maintenance
3.0 Medical Records Access
4.0 Additional Information Resources
Forms
CMP105 HIPAA Authorization Form
CMP106 Harassment & Discrimination
Activities
1.0 Unacceptable Behavior
2.0 Complaint
3.0 Corrective Measures
4.0 Enforcement
5.0 Additional Information Resources
References
A. Title VII Of The Civil Rights Act Of 1964
B. Civil Rights Act Of 1991
C. Age Discrimination In Employment (ADEA) Act Of 1967
D. Older Workers Benefit Protection Act (OWBPA)
E. Americans With Disabilities Act (ADA) Of 1990
F. Pregnancy Discrimination Act
CMP107 Federal Posting Requirements
Activities
1.0 Equal Employment Opportunity (EEO) Poster
2.0 Family And Medical Leave Act (FMLA) Poster
3.0 Fair Labor Standards Act (FLSA) Minimum Wage Poster
4.0 Notice To Workers With Disabilities/Special Minimum Wage Poster
5.0 Employee Polygraph Protection Act (EPPA) Poster
6.0 Davis-Bacon Poster (Government Construction)
7.0 Walsh-Healey Poster (Service Contract Act)
8.0 Occupational Safety And Health Act (OSHA) Poster
Forms
CMP107 PDF Equal Employment Opportunity Poster
CMP107 PDF Family Medical Leave Act Poster (WH-1420)
CMP107 PDF Fair Labor Standards Act Poster (WH-1088)
CMP107 PDF Notice to Workers with Disabilities/Special Minimum Wage Poster (WH-1284)
CMP107 PDF Employee Polygraph Protection Act Poster (WH-1462)
CMP107 PDF Davis-Bacon Poster (WH-1321)
CMP107 PDF Walsh-Healey Poster (WH-1313)
CMP107 PDF Occupational Safety and Health Act Poster (OSHA 3165)
CMP108 Equal Employment Opportunity
Activities
1.0 EEO Posting Requirements
2.0 EEO-1 Reports
3.0 VETS-100 Report
References
A. Employer Information Eeo-1 Survey Form 100
B. Title VII, Civil Rights Act Of 1964
C. Vietnam Era Veterans' Readjustment Assistance Act
D. Executive Order 11246
Forms
CMP108 PDF EEO-1 Report
CMP108 PDF VETS-100 Report





