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Employee Handbook

The sample Employee Handbook Manual is meant to assist organizations in constructing an individual personnel policy manual which can be custom tailored to fit their individual company needs and operations.

Federal and state laws and the growing number of cases of employee related litigation against management strongly suggests that a written statement of company policy is a business necessity for firms of any size.

Table of Contents

SECTION 1 - INTRODUCTION

1.0 The Company Philosophy

• The Company Mission
• Equal Employment Opportunity Policy and Affirmative Action Plan
• Employment-At-Will
• Sexual Harassment
• Employee Safety
• Safety Rules
• Hazardous Wastes
• Reporting Injuries and Accidents
• Drug Free Workplace
• Prohibitions
• Employee Drug Awareness Program
• Employee Disciplinary Actions

SECTION 2 - EMPLOYMENT

2.0 Personnel Administration

• HR Personnel Records
• Contents of Personnel Files
• Employee Information
• Employee's Request for Review of Personnel Records
• Management Review of Personnel Files

• Service
  • Employee Categories
  • Job Posting Procedures
  • Employment of Relatives
  • Employment of Minors
  • Employee Promotions
  • 2.2.6 Transfer of Employees
  • Separation of Employment
  • Work force Reductions
  • Probationary Period
  • Extra Employee Income

• Process Improvement
  • Employee-Management Forums
  • Employee Suggestion Program

SECTION 3 - COMPENSATION & BENEFITS

3.0 Employee Benefit Eligibility

• Employee Payroll Information
  • Employee Time Records
  • Employee Pay Periods
  • Salary Compensation for Partial Pay Period
  • Pay Rate Schedule - Hourly Paid Employees
  • Employee Payroll Deductions
  • Employee Overtime
  • Employee Payroll Errors
  • Garnishment of Employee Wages
  • Authorized Employee Check Pickup
  • Pay at Time of Employee Separation

• Employee Attendance & Leave
  • Employee Medical Leave Policy
  • Employee Sick Leave Credit Limit
  • Employee Sick Leave Policy - Usage
  • Employee Medical, Dental and Optical Appointments
  • Exhaustion of Accumulated Employee Sick Leave
  • Pallbearer, Funeral, Emergency Leave
  • Employee Civic Leave or Jury Duty
  • Employee Voting
  • Employee Military Leave
  • Employee Maternity Leave
  • Employee Parental Leave
  • Employee Leave of Absence

• Employee Insurance
  • Employee Hospitalization and Medical Insurance
  • Employee Continuation of Group Health Insurance (COBRA)
  • Employee Life Insurance
    
  • Employee Long Term Disability Insurance
    
  • Employee Social Security
    
  • Employee Workers' Compensation
    
  • Employee Unemployment Compensation

• Employee Savings Plan 401 (K)

• Employee Break Room

• Employee Discounts

• Employee Educational Assistance

SECTION 4 - EMPLOYEE RESPONSIBILITIES

• Employee Work Schedules
• Employee Working Hours
• Salary Employees
• Hourly Employees
• Clean Work-Place

• Legal & Ethical Conduct
• Ethical Employee Standards
• Employee Conflicts of Interest
• Employee Personal Conduct
• Employee Confidentiality
• Employee Bribes, Kickbacks and Illegal Payments 38
• Employee Patents and Copyrights

• Employee Misconduct
• Serious Employee Misconduct
• Very Serious Employee Misconduct
• Inexcusable Employee Misconduct
• Employee Misconduct Investigations

• Employee Transportation & Travel
• Company Owned Vehicles
• Personal Employee Vehicles
• Living Expense Allowance
• Other Travel Expenses
• Employee Expense Records
• Employee Travel Advances
• Employee Expense Reimbursement ? Third Party
• Employee Expense Policies and Violations
• Employee Company Credit Cards

• Employee Appearance & Belongings
• Employee Personal Appearance
• Employee Business Attire
• Casual Employee Attire
• Inappropriate Employee Attire
• Personal Employee Belongings
• Employee Alcohol and Drugs
• Employee Medication
• Employee Smoking Policy

• Equipment & Facilities
• Employee Parking
• Employee Telephone Use
• Motor Vehicle and Workplace Equipment Operation
• Employee Safety Equipment
• Company Tools
• Waste Prevention
• Solicitation and/or Distribution
• Security
• Bulletin Board

EMPLOYEE HANDBOOK FORMS

EMPLOYEE ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING

EMPLOYEE STATEMENT OF LEGAL AND ETHICAL BUSINESS CONDUCT

DRUG-FREE WORKPLACE POLICY EMPLOYEE ACKNOWLEDGEMENT

EMPLOYEE JOB RELATED ACCIDENT