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Today, everything is a project with more and more people finding themselves in a project management role of some type. You don’t have to have the title of Project Manager to manage projects. If you find yourself managing a collection of related tasks to achieve a desired result, then you qualify as a project manager.
A Project is a temporary collection of related tasks to achieve a desired and usually unique result.
What Is Project Manager?
What do you think? Do you find yourself managing a collection of related tasks to achieve a desired result? If so, you qualify as a project manager. Businesses today are evolving, downsizing, and pushing more work down the organization chart. You may be a project manager and not know it. But what if you haven’t been trained as a Project Manager with the necessary skill and tool sets.
This month, we’re going to talk about the project management process and try to answer some questions that every project manager (or would-be project manager) should have the answer to:
- What is project management?
- What are the five phases of project management?
- What are some project management tools and methods?
What Is Project Management?
Projects are unique events and not processes, yet project management is definitely a process and not a unique event.
Project Management is a disciplined utilization of tools and methods for successfully describing, organizing, and controlling a project.
Project management is a structured process of disciplined actions that follows a common Plan-Do-Check-Act (PDCA) cycle found within the five phases of project management.
What Are the Five Phases of Project Management?
- 1. Project Initiation
- 2. Project Planning
- 3. Project Execution
- 4. Project Monitoring & Control
- 5. Project Review & Close
All projects go through the same five project management phases that typically culminates in some type of project management phase review (see Figure 1, Document Map). Each project management phase has a distinct purpose, importance, and set of output documents designed to ensure that the project manager is moving the project toward the desired result.
Following a disciplined project management process should help you to eliminate common project issues resulting from poor buy-in, projects consistently going wrong, failing to learn from past project mistakes, or difficulty in getting your projects approved.
Project management begins with the “Project Initiation” phase. Next week, we’ll describe this first phase — its purpose, inputs, and outputs — in some detail. In the following weeks, we’ll explore the remaining phases of project management — planning, execution, monitoring & control, and close & review. Download Free Sample Procedure Templates to see how easy it is to edit MS Word Templates to build your own policy and procedure management system.