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Prewritten Accounting Procedure Templates

The Bizmanualz Accounting Policies, Procedures & Forms Manual includes 38 prewritten accounting procedures, 54 accounting forms and corresponding activities--all organized within five tabs:

• General & Administrative Procedures
• Cash Procedures
• Inventory & Asset Procedures
• Revenue Procedures
• Purchasing Procedures

General and Administrative Procedures

Chart Of Accounts Procedures

Activities

• Design Of Accounts
• Description Of Accounts

Forms

• Account Codes

Files And Records Management Procedures

Activities

• Filing System
• Record Retention And Long-Term Storage
• Record Destruction

References

• Health Insurance Portability Accountability Act (HIPAA)
• Age Discrimination In Employment Act (ADEA)
• Americans with Disabilities Act (ADA)
• Civil Rights Act of 1964
• Employee Retirement Income Security Act (ERISA)
• Employee Polygraph Protection Act
• Equal Pay Act
• Executive Order 11246
• Fair Labor Standards Act (FLSA)
• Family and Medical Leave Act (FMLA)
• Immigration Reform & Control Act (IRCA)
• Occupational Safety & Health Act (OSHA)
• Rehabilitation Act of 1973
• Right To Financial Privacy ACT
• Guide to Record Retention Requirements
• IRS Revenue Procedure 98-25 Records Retention

Forms

• Master File Guide Index
• Records Retention Periods

Travel And Entertainment Procedures

Activities

• Travel Arrangements
• Expense Guidelines
• Expense Report Preparation And Reimbursement
• Additional Information Resources

Forms

• Travel Arrangements Form
• Travel And Miscellaneous Expense Report
• Entertainment And Business Gift Expense Report

Management Reports Procedures

Activities

• Preparation Guidelines
• Daily Flash Report
• Weekly Financial Report
• Six-Week Cash Flow Report
• Budget Vs. Actual Report
• Financial Statements
• Department Reports

References

• Federal Accounting Standards Board (FASB)
• Generally Accepted Accounting Principles (GAAP)

Forms

• Department Reporting Summary
• Daily Flash Report
• Weekly Financial Report
• Six Week Cash Flow Report
• Budget vs. Actual Report
• Financial Statements

Period-End Review & Closing Procedures

Activities

• Closings Preparations
• Balance Sheet: Assets
• Balance Sheet: Liabilities And Stockholders' Equity
• Income Statement: Revenues
• Income Statement: Expenses
• Financial Ratio Analysis

Controlling Legal Costs Procedures

Activities

• Arbitration
• Legal Services
• Legal Billings

Taxes And Insurance Procedures

Activities

• Organization Fees And Taxes
• Business Activity Fees And Taxes
• Payroll Fees And Taxes
• Excise Taxes
• Other Taxes And Credits
• Tax Payments
• Insurance

References

• A. Trust Fund Recovery Penalty

Forms

• Federal Tax Calendar

Property Tax Assessments Procedures

Activities

• Review Of Assessments
• Appealing Of Assessments

Confidential Information Release Procedures

Activities

• Financial Information Requests
• Personnel Information Requests
• Credit Reference Inquires

Forms

• Non-Disclosure Agreement

Document Control Procedures

Activities

• Document Distribution
• Document Revision
• Procedure and Work Instruction Format
• Temporary Changes

Forms

• Request For Document Change (RDC)
• Document Change Control

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Cash and Credit Procedures

Cash Drawers And Credit Cards Procedures

Activities

• Opening
• Transactions
• Special Tender Items
• Closing
• Chargebacks And Disputed Transactions
• Security Precautions

Forms

• Daily Cash Report

Cash Receipts And Deposits Procedures

Activities

• Receiving Cash Drawers
• Application Of Accounts Receivable
• Deposit

Forms

• Deposit Log

Problem Checks Procedures

Activities

• 1.0 Unsigned Checks
• Partial Payment Checks Marked "Payment In Full"
• Returned Checks
• Redeposited Checks

References

• Uniform Commercial Code (UCC)
• Bad Check Law

Forms

• Bad Check Notice

Wire Transfers Procedures

Activities

• Incoming Wires
• Outgoing Wires

References

• FRB Reg D: Reserve Requirements Of Depository Institutions
• FRB Reg E: Electronic Fund Transfer Act

Forms

• Bank Wire Instructions
• Wire Transfer Form

Check Signing Authority Procedures

Activities

• Authorized Check Signers
• Changing Check Signers
• Authority Levels

Forms

• Check Signing Authority Log

Check Requests Procedures

Activities

• Check Origination
• Check Stop Payment

Forms

• Check Request

Bank Account Reconciliation Procedures

Activities

• Bank Statement Preparation
• Computerized Format
• Manual Preparation And Reconciling Items
• Computerized Preparation And Reconciling Items
• Adjustments And Other Troubleshooting

Forms

• Sample Bank And Book Balances Reconciliation

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Inventory & Assets Procedures

Inventory Control Procedures

Activities

• Inventory Stocking And Storage
• Inventory Usage
• Inventory Protection
• Inventory Obsolescence
• Inventory Disposal

References

• Food And Drug Administration (FDA) Food Code

Forms

• Inventory Requisition

Inventory Counts Procedures

Activities

• Inventory Types
• Preparation For Inventory Counting
• Period End Cut-Off
• Complete Physical Count - Cost (Or "Sku") Method
• Complete Physical Count - Retail Method
• Cycle Count

Forms

• Inventory Count Sheet
• Inventory Tag

Fixed Asset Control Procedures

Activities

• Acquisitions
• Dispositions
• Asset Records

Forms

• Capital Asset Requisition
• Asset Disposition Form
• Bill Of Sale

Customer Property Procedures

Activities

• Receipt, Inspection And Stocking
• Unsuitable Or Missing Items
• Customer Supplied Tooling And Fixtures
• Intellectual Property

Forms

• Material Return Notice

Fixed Asset Capitalization & Depreciation Procedures

Activities

• Capitalization
• Depreciation

References

• IRS Publication 946 How To Depreciate Property

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Revenue Procedures

Sales Order Entry Procedures

Activities

• Sales Representatives
• Internet Orders
• Credit Department
• Sales Administration
• Manufacturing/Shipping
• Customer Service
• Accounting/Billing
• Changes To Orders
• Additional Information Resources

Forms

• Sales Order
• Order Form

Point-Of-Sale Orders Procedures

Activities

• Point Of Sale
• Sales Orders And Invoices
• Sales Invoices And Accounts Receivable

Customer Credit Approval And Terms Procedures

Activities

• Credit Application
• Credit Investigations
• Credit Approval/Rejection
• Additional Information Resources

References

• Equal Credit Opportunity Act (ECOA)
• Truth In Lending Act (TILA)
• Fair Credit Billing Act (FCBA)
• Fair Credit Reporting Act (FCRA)
• FRB Reg B: Equal Credit Opportunity Act
• FRB Reg Z: Truth In Lending Act

Forms

• Credit Application
• Request For Credit Approval
• Credit Inquiry

Sales Order Acceptance Procedures

Activities

• Document Verification
• Telephone Confirmation
• Order Acceptance

Forms

• Phone Confirmation Checklist

Shipment Of Goods Procedures

Activities

• Shipping Inspection And Packaging
• Export Shipping
• Manifest Systems
• Shipment Pick-Up
• Additional Information Resources

Forms

• Shipping Log
• Commercial Invoice

Invoicing And Accounts Receivable Procedures

Activities

• Sales Order Routing And Review
• Invoice Preparation And Posting
• Distribution
• Accounts Receivable

Forms

• Invoice
• Accounts Receivable Write-Off Authorization

Sales Tax Collection Procedures

Activities

• Basis Of Tax
• Applicable Sales Tax Rates
• Nontaxable Sales
• Sales Outside Of Our Jurisdiction
• Sales Tax Billing

Progress Billing Procedures

Activities

• Contract Types
• Breakdown Of Contract Amount
• Progress Claims
• Release Of Holdback

Account Collections Procedures

Activities

• Collection Process
• Seriously Delinquent Or Unresponsive Accounts
• Working With Collection Agencies
• Writing Off Uncollected Debt

References

• Fair Debt Collection Practices Act (FDCP)

Forms

• Account Collection Control Form

Customer Returns Procedures

Activities

• Origination
• Receiving Goods And Processing
• Returned Goods Disposition

Forms

• 30-Day Satisfaction Guarantee
• Returned Goods Authorization

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Purchasing Procedures

Vendor Selection Procedures

Activities

• Vendor Selection
• Vendor Inspections
• Vendor Files

Forms

• New Vendor Notification
• Vendor Survey Form

General Purchasing Procedures

Activities

• Order Determination And Requisition
• Order Placement
• Record keeping And Matching
• Sundry Purchases

Forms

• Purchase Requisition
• Purchase Order
• Purchase Order Log
• Purchase Order Follow-Up
• Daily Sundry Payable Log

Project Purchasing Procedures

Activities

• Purchasing Overview
• Requisition For Material Order
• Orders And Arrivals
• Follow-Up
• Receiving Procedures
• Material Transfers
• Sundry Purchases

Forms

• Order And Arrival Log

Receiving And Inspection Procedures

Activities

• Receiving
• Inspection
• Rejection, Discrepancies And Disposition
• Stocking
• Product Returns

Forms

• Receiving Log
• Receiving and Inspection Report
• Inventory Inspection Levels

Shipping And Freight Claims Procedures

Activities

• Shipping
• Receiving
• Claims Procedures
• Additional Information Resources

References

• Interstate Commerce Act

Accounts Payable And Cash Disbursements Procedures

Activities

• Documenting Accounts Payable
• Recording Merchandise Payables
• Recording Non-Merchandise Payables
• Payment Of Accounts Payable
• Manual Checks

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