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Sample
Accounting Manual


Sample Accounting
Policies and Procedures Manual

The Accounting Policies, Procedures and Forms Manual includes a sample Accounting Manual covering common accounting requirements and practices.

This sample accounting manual is intended only to provide an example of wording that might be used in an actual accounting manual.

 

Table of Contents


1.0 Purpose

2.0 Scope

2.1 Responsibility

2.2 Exclusions
   2.2.1 Internal Auditing
   2.2.2 Payroll
   2.2.3 Finance And Treasury
   2.2.4 Information Systems
   2.2.5 Security Planning
   2.2.6 Disaster Recovery

3.0 Management Responsibility

3.1 Accounting Organization
   3.1.1 Accounting Department Org Chart
   3.1.2 Finance & Treasury Responsibilities
   3.1.3 Controller Responsibilities
   3.1.4 Accounting Staff Responsibilities
   3.1.5 Operations Staff Responsibilities

3.2 Management Commitment

3.3 Management Accounting Policy

3.4 Planning
   3.4.1 Accounting Objectives
   3.4.2 Accounting System Planning

3.5 Responsibility, Authority, And Communication
   3.5.1 Responsibility And Authority
   3.5.2 Management Representative
   3.5.3 Internal Communication
   3.5.4 Referenced Procedures

3.6 Management Reporting
   3.6.1 General
   3.6.2 Review Input
   3.6.3 Review Output
   3.6.4 Referenced Procedures

3.7 Business Conduct

4.0 Accounting Management System

4.1 Objectives

4.2 Requirements
   4.2.1 Overview
   4.2.2 Internal Controls
   4.2.3 Audit Findings

4.3 Transactions
   4.3.1 Authorization
   4.3.2 Timing
   4.3.3 Amounts
   4.3.4 Accuracy
   4.3.5 Referenced Procedures

4.4 Documentation
   4.4.1 Accounting Manual
   4.4.2 Control Of Documents
   4.4.3 Control Of Records
   4.4.4 Accounting Transactions
   4.4.5 Referenced Procedures

4.5 Security
   4.5.1 Physical Security
   4.5.2 Disaster Security
   4.5.3 Information Security

4.6 Cost Accounting
   4.6.1 Costing Purposes
   4.6.2 Cost - Time Incurred
   4.6.3 Cost - Reaction To Changes In Activity Levels
   4.6.4 Cost - Influence On Decision Making

4.7 Basis Of Accounting

5.0 Processes And Controls

5.1 General & Administrative
   5.1.1 Chart Of Accounts
   5.1.2 Files And Records Management
   5.1.3 Travel And Entertainment
   5.1.4 Management Reports
   5.1.5 Period-End Review & Closing
   5.1.6 Controlling Legal Costs
   5.1.7 Taxes And Insurance
   5.1.8 Property Tax Assessments
   5.1.9 Confidential Information Release
   5.1.10 Document Control
   5.1.11 Referenced Procedures

5.2 Cash
   5.2.1 Cash Drawers And Credit Cards
   5.2.2 Cash Receipts And Deposits
   5.2.3 Problem Checks
   5.2.4 Wire Transfers
   5.2.5 Check Signing Authority
   5.2.6 Check Requests
   5.2.7 Bank Account Reconciliations
   5.2.8 Referenced Procedures

5.3 Inventory & Assets
   5.3.1 Inventory Control
   5.3.2 Inventory Counts
   5.3.3 Fixed Asset Control
   5.3.4 Customer Property
   5.3.5 Fixed Asset Capitalization & Depreciation
   5.3.6 Referenced Procedures

5.4 Revenue
   5.4.1 Sales Order Entry
   5.4.2 Point-Of-Sale Orders
   5.4.3 Customer Credit Approval And Terms
   5.4.4 Sales Order Acceptance
   5.4.5 Shipment Of Goods
   5.4.6 Invoicing And Accounts Receivable
   5.4.7 Sales Tax Collection
   5.4.8 Progress Billing
   5.4.9 Account Collections
   5.4.10 Customer Returns
   5.4.11 Referenced Procedures

5.5 Purchasing
   5.5.1 Vendor Selection
   5.5.2 General Purchasing
   5.5.3 Project Purchasing
   5.5.4 Receiving And Inspection
   5.5.5 Shipping And Freight Claims
   5.5.6 Accounts Payable And Cash Disbursements
   5.5.7 Referenced Procedures

6.0 Resource Management

6.1 Provision Of Resources

6.2 Human Resources
   6.2.1 Accounting Staff
   6.2.2 Competence, Awareness, And Training
   6.2.3 Separation And Supervision Of Duties
   6.2.4 Referenced Procedures

6.3 Infrastructure

6.4 Work Environment